Agenda, decisions and minutes

Venue: Civic Centre, Windmill Street, Gravesend, Kent

Contact: Committee Section 

Items
No. Item

141.

Minutes

Minutes:

The minutes of the meeting held on 12 November 2018 were signed by the Chair.

 

142.

Declaration of Interest

Minutes:

No declarations of interest were made.

143.

Delegated Decisions - Cabinet Members

To report any decisions made by Cabinet Members under their delegated powers.

Minutes:

No decisions other than those already circulated had been made.

 

144.

Development on Land at Whitehill and Nansen Road, Gravesend pdf icon PDF 143 KB

To seek authority to award a build contract for the development of 32 new Council homes on land at Whitehill and Nansen Road. 

Decision:

1.      That authority be delegated to the Director (Housing and Regeneration), in consultation with the Leader of the Executive and the Section 151 Officer, to award a build contract to the successful contractor following a selection process via the South East Consortium (SEC) for the construction of 32 new Council homes consisting of 8 x 3 bed houses; 12 x 2 bed apartments and 12 x 1 bed apartments with provision of associated parking, cycle/refuse storage and landscaping; and

2.      That 30% of the overall cost be financed by the use of retained Right to Buy receipts, or a higher percentage in the event of MHCLG rules being adjusted and where the Council demonstrates a clear need for social rent over affordable rent.

 

Minutes:

The Director (Housing and Regeneration) informed Members thata planning application for the above development was submitted by the Council and presented to Regulatory Board in July 2018 with full permission being subsequently granted on 3 October 2018.

 

The Council’s Employers Agent, Potter Raper Partnership (PRP), was currently preparing tender documents based on the drawings submitted to the Local Planning Authority and the Council’s agreed Employer’s Requirements, for submission to the South East Consortium (SEC) Framework, to which the Council had membership.

 

PRP had provided an estimate for the works which were in excess of the Key Decision threshold of £100,000.

 

The new build programme for Whitehill and Nansen Road will be expected to take approximately 20 months from the commencement of the programme to completion. The timeframe had been set to factor in a small timeframe for slippage. The financial cost to deliver the additional 32 new homes will be approximately £7.7 million. The RTB receipts will contribute to the delivery of the programme and (at Affordable Rents) will absorb 30% (£2.3m) of the cost. The remaining 70% (£5.3m) will be funded by the Council from the most appropriate source such as HRA reserve fund or external borrowing.

 

Resolved that:-

 

1.      authority be delegated to the Director (Housing and Regeneration), in consultation with the Leader of the Executive and the Section 151 Officer, to award a build contract to the successful contractor following a selection process via the South East Consortium (SEC) for the construction of 32 new Council homes consisting of 8 x 3 bed houses; 12 x 2 bed apartments and 12 x 1 bed apartments with provision of associated parking, cycle/refuse storage and landscaping; and

2.      30% of the overall cost be financed by the use of retained Right to Buy receipts, or a higher percentage in the event of the Ministry for Housing, Communities and Local Government rules being adjusted and where the Council demonstrates a clear need for social rent over affordable rent.

 

145.

Town Centre Controlled Parking Zone Review pdf icon PDF 103 KB

To inform Members of the outcome of the formal consultation for the Town Centre Controlled Parking Zones (CPZ) and to seek approval to implement the proposals as contained within this report that have been establsihed in consultation with residents and businesses

Additional documents:

Decision:

To implement the parking controls within the current town centre controlled parking zone (CPZ) as per the proposals under the Formal Consultation with residents which took place between 30 August and 20 September. 

Minutes:

The Parking Services Manager informed Members that in 2010, the Council’s introduced new Town Centre Controlled Parking Zones (CPZs) around the southern perimeter of Gravesend Town Centre.

 

The schemes were intended to protect residents from an expected increase in commuter parking following the implementation of the high-speed train services to London from Gravesend station. Prior to implementation of the CPZ’s, it was difficult to predict the impact of the change so the Council stated that it would review these measures sometime in the future and it was considered timely to conduct the review in late 2018.

 

Whilst informal consultation with residents was not legally required, it was considered best practice and an important process in order to gather residents’ thoughts and feedback. Therefore, two informal consultations were undertaken. Using feedback from the responses received, as detailed in the report, an amended set of proposals were mapped out ready to start the formal consultation period.

 

Members were informed that a response rate of 50% or more, during the formal consultation process, from a specific road or area objecting to the proposals would result in them being amended or withdrawn. This threshold was not met however all of the objections received were thoroughly analysed and in most cases the concerns expressed were addressed and in other cases it was felt that the proposals advertised would still be beneficial to the residents.

 

The Cabinet was presented with the proposed parking controls as detailed in appendices 2 and 3 of the report. 

 

Resolved that the implementation of the parking controls as advertised on the Proposed Order (Appendix 2 and 3) be supported.

 

146.

Exclusion

To move, if required, that pursuant to Section 100A (4) of the Local Government Act 1972 that the public be excluded from any items included in Part B of the agenda because it is likely in view of the nature of business to be transacted that if members of the public are present during those items, there would be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Act.

Minutes:

Resolved pursuant to Section 100A(4) of the Local Government Act 1972 that the public be excluded during the following item of business because it was likely in view of the nature of business to be transacted that, if members of the public were present during this item, there would be disclosure to them of exempt information.

 

147.

STG Building Control Partnership Business Plan for 2019-22

Agreement is sought to the draft STG Building Control Partnership Business Plan for 2019-22 and accompanying Delivery Plan for 2019-20.

Decision:

1.    To approve the proposed STG Building Control Partnership Business Plan 2019-22 (28 September 2018, Version 2), including the Financial Plan, and also the Delivery Plan (28 September 2018, Version 2), appended to it.

2.    That the Secretary to the STG Joint Committee to be notified accordingly.

3.    To delegate to the Director (Housing and Regeneration), in consultation with the Leader, the authority to approve any additional Gravesham contribution, to balance any deficit that may arise for the STG Building Control Partnership in 2018-19.  Any such contribution required will therefore be an overspend to the current revenue budget.  It will either be offset by corresponding cross-council underspends, or funded from working balances.

 

Minutes:

The Cabinet was reminded that the South Thames Gateway Building Control Partnership (involving Medway, Gravesham, Swale and now Canterbury) went live in 2007 and was now in its third five year term. The partnership’s Business Plan outlined how the building control function for the partnership Councils would be delivered over the next three years and also included a financial plan up until 2021-22.

 

Before 1 October each year, the Joint Committee is required to approve and send its draft Business Plan for the following year to each partner authority for comment. The Joint Committee agreed a consultation draft on 20 September 2018.

 

Members were presented with the Business Plan for 2019-22 together with the Financial Plan and Delivery Plan.

 

The Director (Housing and Regeneration) advised that for Gravesham BC, the contribution to the shared service will fall from the current £48,733 in 2018-19 to £40,067 by 2021-22.

 

The Director (Housing and Regeneration) also advised of a potential in-year budget deficit arising as a result of a sudden fall in income between August and November and sought authority to authorise any necessary additional contributions.

 

Resolved that:-

1.    the proposed STG Building Control Partnership Business Plan 2019-22 (28 September 2018, Version 2), including the Financial Plan, and also the Delivery Plan (28 September 2018, Version 2), appended to it be approved;

2.    the Secretary to the STG Joint Committee to be notified accordingly; and

3.    Cabinet delegates to the Director (Housing and Regeneration), in consultation with the Leader, the authority to approve any additional Gravesham contribution, to balance any deficit that may arise for the STG Building Control Partnership in 2018-19.  Any such contribution required will therefore be an overspend to the current revenue budget.  It will either be offset by corresponding cross-council underspends, or funded from working balances.

 

148.

Disposal of Land on the North Side of Lord Street

To apprise Members of offers received following the recent marketing exercise to dispose of the Council-owned land on the north side of Lord Street and to seek agreement on the way forward.

Decision:

1.    To authorise officers to hold interviews with the three bidders set out in paragraph 5.6 of the report; and

2.    Subject to the outcome of those interviews, to report back to Cabinet on 4 February 2019 in order that a decision can be made in respect of the preferred bidder.

 

Minutes:

The Director (Housing and Regeneration) informed Members that, following the introduction of the government’s new Housing Delivery Test, the Council decided to review those sites within Gravesham that have, or have previously had planning permission, but where development had stalled. Whilst there is a limit to what can be done to encourage landowners/developers to move things ahead, it was considered appropriate to firstly address land in the Council’s ownership that benefits from a permission for housing development i.e. the site of the former Lord Street multi-storey car park, which was currently in use as a temporary town centre workers’ car park.

 

The above site was therefore marketed for housing-led development on behalf of the Council.

 

Members were apprised of all bids received together with advice in respect of each from the marketing agents and officers.

 

Resolved that:-

 

1.    officers be authorised to hold interviews with the three bidders set out in paragraph 5.6 of the report; and

2.    Subject to the outcome of those interviews, to report back to Cabinet on 4 February 2019 in order that a decision can be made in respect of the preferred bidder.