Agenda and minutes

Venue: Brookvale Depot, Northfleet - Brookvale Depot. View directions

Items
No. Item

14.

Apologies

Minutes:

Apologies for absence were received from Cllrs Conrad Broadley, Emma Elliott and Gurbax Singh. Cllrs Dakota Dibben and Diane Marsh attended as their substitutes.

 

15.

Minutes pdf icon PDF 79 KB

Minutes:

The minutes of the meeting held on 2 September 2019 were signed by the Chair.

16.

Declarations of Interest

Minutes:

No declarations of interest were made.

 

17.

Order of Agenda

Minutes:

The Chair stated that he would deal with the agenda items in the following order:-

 

·         7. Update on the Commercialisation of the Vehicle Workshop;

·         6. Waste Management Team Project Proposals; and

·         5. Operational Services Performance Update.

 

18.

Update on the Commercialisation of the Vehicle Workshop pdf icon PDF 100 KB

To provide Members with an update on the ongoing work to allow the vehicle workshop to carry car servicing from April 2020.

Additional documents:

Minutes:

The Committee was informed that given the financial pressures that had been placed on Councils in recent years there had been a drive for local authorities to consider the way in which they operate and provide their services. This had resulted in Councils exploring other options for income generation such as the formation of trading entities to deliver Council services. There were a number of opportunities for the Council in terms of developing a Local Authority Trading Company (LATCo) and following an analysis of opportunities it had been identified that the trading of vehicle workshop services would be a viable use. The aim will be to have the company in operation from 1 April 2020.

 

The Waste and Transport Manager advised that the rollout of the vehicle workshop services would be undertaken in a phased approach as outlined in section 2.2 of the report. In order to deliver the services from the vehicle workshop, works will need to be undertaken to the depot as set out in section 2.4 of the report.

 

It will be the intention to use Gravesham Borough Council staff resources to provide these services to the private sector via the LATCo; the transferal of staff was not being considered at this stage.

 

A detailed project plan and risk assessment had been undertaken to ensure that all requirements will be identified and addressed prior to the company commencing trading on 1 April 2020.

 

The proposal for the formation of the LATCo parent company will be presented to the Cabinet on 2 December 2019 and Full Council on 17 December 2019. If adopted, this will set the framework for the Council in terms of moving forward with the subsidiary companies. The business case and financial business plan for the vehicle workshop subsidiary will then be presented to the Cabinet in the New Year.

 

Members considered the report and highlighted the following:-

 

·         consideration needed to be given to customer safety when delivering services to the private sector from the depot;

·         a firm commitment needed to be obtained from Kent County Council (KCC) regarding the creation of a new vehicular access to the site via Thamesway;

·         where feasible, the works to the depot as outlined in section 2.4 of the report should be undertaken sooner than the proposed timescales in particular the creation of an MOT lane and new vehicular access;

·         analysis work should be undertaken to assess whether the trading entities will be financially successful. The Director (Corporate Services) advised that due to the significant decrease in the levels of government funding, the Service Review Team undertook an analysis of the services provided by the Council and whether there was a statutory duty to provide those services.  As part of the analysis, the Team also explored services which were provided by other local authorities and generating an income. Indicative modelling had been undertaken for the vehicle workshop subsidiary however the intention will be to finalise and present a business case and financial business plan to the Cabinet  ...  view the full minutes text for item 18.

19.

Waste Management Team Project Proposals pdf icon PDF 141 KB

To update Members on the projects being carried out by the waste management team.

Additional documents:

Minutes:

The Chair introduced the Waste Projects and Compliance Officer, Joel Simons who had been in post since September 2019. A key objective of the post being to reduce littering and increase recycling through co-ordinating and delivering a number of projects, communications campaigns and service delivery trials within the Waste Management Team.

 

The Waste Projects and Compliance Officer apprised Members of the projects that were currently underway as set out in the report:-

 

·         Anti-Littering Communications Campaign;

·         The ‘Adopt a Street’ Initiative;

·         Recycling Communications Campaign;

·         Food Waste Recycling Collections from Flats Trial;

·         Recycling at Gravesend Market;

·         Re-Use Partnership Proposal; and

·         Wallis Park Recycling and Cleanliness Project.

 

The Waste Projects and Compliance Officer advised that he had and will continue to work closely with a number of departments within the Council to successfully deliver these projects in particular the Communications and Digital Team.

 

Members considered the report and highlighted the following:-

 

·         consideration needed to be given to how the Council will communicate and engage with hard to reach groups for example where there is a language barrier;

·         had a benchmarking exercise been undertaken with other local authorities on how they reduce littering and increase recycling;

·         there were currently a number of successful community initiatives within the Borough therefore it was important for the Waste Projects and Compliance Officer to work in partnership with those initiatives;

·         it was requested that a brief summary be circulated to Members providing an update on the joint working initiative with the Community Payback Service and the proposed approach. The Assistant Director (Operations) advised that the Community Payback Service had recently removed the tree guards in and around the Town Centre; and

·         consideration needed to be given to the food waste collections in the market ensuring that the wastage was not surplus food from the kitchens which could be redistributed. 

 

The Committee commended the projects and noted the report.

 

20.

Operational Services Performance Update pdf icon PDF 177 KB

To update Members on the performance of the operational services teams.

Minutes:

Further to minute 5 (09.07.2019), theAssistant Director (Operations) provided Members with an update on Environmental Services projects as detailed in the report:-

 

·         Bartec Software System;

·         Town Centre Improvements;

·         Pepperhill Closure;

·         Recycling Improvements;

·         Fly-tipping;

·         Horticultural Services;

·         Cemetery Services; and

·         Vehicle Workshop.

Members considered the report and highlighted the following:-

 

·         concern was expressed regarding KCC’s commitment of £250,000 to reduce the level of fly-tipping in Kent. It was felt that the amount was not substantial enough to assist with tackling fly-tipping in the whole of Kent;

·         it was requested that a report be submitted to the next meeting of the Committee on cemeteries and burial provision in the Borough; and

·         the figure in relation to the number of prosecutions and fixed penalty notices (FPNs) for fly-tipping should be separated in future reports.

 

The Committee noted the report.