Agenda, decisions and minutes

Venue: Civic Centre, Windmill Street, Gravesend, Kent

Contact: Committee Section 

Items
No. Item

8.

Minutes pdf icon PDF 73 KB

Additional documents:

Minutes:

The minutes of the meeting held on 3 June 2019 were signed by the Chair.

9.

Declarations of Interest

Minutes:

No declarations of interest were made.

 

10.

Delegated Decisions - Cabinet Members

To report any decisions made by Cabinet Members under their delegated powers.

Minutes:

No decisions other than those already circulated had been made.

11.

Minutes of the meeting of the Gravesham Joint Transportation Board held on Wednesday, 5 June 2019 pdf icon PDF 69 KB

Minutes:

The Cabinet noted the minutes of the Gravesham Joint Transportation Board meeting held on Wednesday 5 June 2019.

 

12.

Exclusion

To move, if required, that pursuant to Section 100A (4) of the Local Government Act 1972 that the public be excluded from any items included in Part B of the agenda because it is likely in view of the nature of business to be transacted that if members of the public are present during those items, there would be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Act.

Minutes:

Resolved pursuant to Section 100A(4) of the Local Government Act 1972 that the public be excluded during the following item of business because it was likely in view of the nature of business to be transacted that, if members of the public were present during this item, there would be disclosure to them of exempt information.

 

13.

Procurement of Replacement Housing Management System

This report seeks permission to award a contract for the provision of the replacement Housing Management System for the Housing Department, having recently carried out a joint procurement exercise with Medway Council.

Decision:

To delegate the authority to award the contract to the bidder identified in the exempt appendix, to the Director (Housing & Regeneration), in consultation with the Leader of the Executive, Director (Corporate Services), Director (Environment & Operations) and the Head of Legal Services, and subject to satisfactory consideration and determination of issues outlined within paragraph 6.4 of the report to Cabinet.

Minutes:

The Cabinet was informed that the current provider of the Council’s housing management system had notified both Gravesham Borough Council and Medway Council of its intention to terminate support for the system from September 2020, with a requirement to migrate to the company’s new product.

 

As this would be a new system with a substantial cost, it was agreed that a joint procurement exercise be undertaken with Medway Council to satisfy European Union Procurement Regulations and to ensure that both Councils were procuring the best system to support its housing management service moving forward.

 

Members were apprised of all bids received.

 

Detailed consideration was given to the information contained within the report and questions from Cabinet Members were put to and answered by Officers.

 

Resolved that delegated authority to award the contract to the bidder identified in the exempt appendix be given to the Director (Housing and Regeneration), in consultation with the Leader of the Executive, Director (Corporate Services), Director (Environment and Operations) and Head of Legal Services, and subject to satisfactory consideration and determination of those issues outlined within paragraph 6.4 of the report.

 

14.

Revenues & Benefits Service - Update Report

To provide Members with an update on the current shared working arrangement with Tonbridge & Malling Borough Council and to seek authority to cease this arrangement and establish a new shared management arrangement with Medway Council.

Decision:

That the proposals outlined within the report be approved and the formal process to establish a shared management arrangement be commenced.

 

Minutes:

The Cabinet was provided with an update on the current shared working arrangement with Tonbridge & Malling Borough Council and sought authority to cease this arrangement and establish a new shared management arrangement with Medway Council.

 

The Director (Corporate Services) advised that the Council’s Bridging the Gap Strategy sets out the Council’s saving requirements over the coming years and that the above would contribute to the delivery of the overall saving target.

 

Detailed consideration was given to the information contained within the report and questions from Cabinet Members were put to and answered by Officers.

 

Resolved that the proposals outlined within the report be approved and the formal process to establish a shared management arrangement be commenced.