Agenda and minutes

Venue: Council Chamber, Civic Suite. View directions

Contact: Committee Section 

Items
No. Item

73.

Mr Leslie Glanfield

Minutes:

The meeting observed a minutes silence as a mark of respect for Mr Leslie J Glanfield who had passed away.

74.

Apologies for Absence

Minutes:

Apologies for absence were received from Cllrs Sandra Garside and Peter Rayner.

75.

Minutes pdf icon PDF 103 KB

Minutes:

The Minutes of the Council held on 6 March 2018 were signed by the Mayor.

76.

Declaration of Interest

Minutes:

No declarations of interest were made.

 

77.

Minutes of Committees pdf icon PDF 72 KB

To receive and adopt the proceedings, reports and recommendations of the following committees, except those items reserved under Council procedure Rule 5.2 (6) and to ratify and confirm the orders made by them.

Additional documents:

Minutes:

Motions that proceedings, reports and recommendations of Committees, except those reserved under Council Procedure 5.2(6) as referred to below be received and adopted and where applicable the Orders made by them be ratified and confirmed were duly proposed, seconded and resolved in each case.

 

Minutes of the meeting of the Cabinet held on Monday, 26 February 2018

Minutes of the meeting of the Regulatory Board (Planning) held on Wednesday, 7 March 2018

Minutes of the meeting of the Overview Scrutiny Committee held on Thursday, 8 March 2018

Minutes of the meeting of the Finance and Audit Committee held on Tuesday, 13 March 2018

Minutes of the meeting of the Cabinet held on Monday, 26 March 2018

Minutes of the meeting of the Overview Scrutiny Committee held on Thursday, 5 April 2018

Minutes of the meeting of the Regulatory Board (Planning) held on Wednesday, 11 April 2018

 

78.

Reserved Minutes

To receive and adopt the proceedings, reports and recommendations of committees contained in the list of items reserved under Council Procedure Rule 5.2(6) and to ratify the orders made by them. They will be dealt with in the following order:-

 

Cabinet

Finance & Audit Committee

Overview Scrutiny Committee

Regulatory Board

Minutes:

There were no reserved minutes.

79.

Pay Policy Statement 2018-19 pdf icon PDF 80 KB

Additional documents:

Minutes:

Section 38(1) of the Localism Act 2011, which came into force on 15 January 2012, requires all English and Welsh local authorities to produce a pay policy statement for each financial year.

 

The Act requires the pay policy statement to include the following aspects of the

Council’s remuneration policy:-

 

·         the level and elements of remuneration for each chief officer;

·         a definition of ‘lowest-paid employees’ and the remuneration of the authority’s lowest-paid employees;

·         the policy on the relationship between the remuneration of the council’s chief officers and other officers;

·         the policy on specific aspects of chief officers’ remuneration: remuneration on recruitment, increases and additions to remuneration, use of performance related pay and bonuses, termination payments and transparency; and

·         the reference to ‘chief officer’ refers to the Head of Paid Service, Directors, Monitoring Officer, Section 151 Officer and their deputies which in Gravesham Borough Council will include all at Service Manager grade and above.

 

Resolved that the 2018-19 Pay Policy Statement be agreed.

 

80.

Proposed amendments to the Constitution pdf icon PDF 74 KB

Additional documents:

Minutes:

The Council was presented with proposed amendments to the Financial Procedure

Rules, Annex 2.6 of the Constitution.

 

Resolved that all proposed amendments to Annex 2.6, as laid out in the report, be approved.

 

81.

Risk Management Strategy and Corporate Risk Register for 2018-2019 - report herewith. pdf icon PDF 82 KB

Additional documents:

Minutes:

The Council received a report which:-

 

·         detailed the outcome of Gravesham Borough Council's annual risk identification and analysis exercise;

·         presented the Corporate Risk Register for 2018- 2019 which included seven risks (four existing risks and three new risks); and

·         confirmed that no material changes were required to the Corporate Risk Management Strategy.

 

Resolved that the Corporate Risk Register for 2018- 2019, presented at Appendix 2 to the report, be approved.

 

82.

To consider questions from Members of the Council of which notice has been given under Council Procedure Rule 14.

Minutes:

No questions have been received.

83.

To receive the Mayor's Announcements

Minutes:

The Mayor made the following announcements:-

·         it was his last ordinary meeting of Full Council as Mayor and thanked Members and officers for their support throughout the year;

·         there will be a St Georges Day Scouts Parade on Sunday 22 April 2018 and the Council will be celebrating St George’s Day on Monday 23 April 2018;

·         he had been presented with an almost life size oil painting of himself at the Higham Parish meeting which he will re-donate to the Memorial Hall; and

his last charity event of the year will be held on Friday 27 April in The Woodville at 7.30pm. The event will be a musical one with entertainers from various parts of the Borough. Ticket sales to date had been disappointing so the Mayor encouraged those Members that wish to attend to book their tickets by Wednesday 18 April 2018 in order for the event to proceed.