Agenda and minutes
Most Council meetings can be viewed on the Council’s YouTube channel. You can watch them live or view previous recordings.
Venue: The Woodville, Civic Centre, Windmill Street, Gravesend, Kent
Contact: Committee Section
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Prayer Minutes: Prior to the commencement of the meeting the Mayor, Cllr David Hurley asked the outgoing Chaplain, Father Innocent Abonyi to say a prayer for the meeting.
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Gravesham Community Awards Minutes: Before the start of formal proceedings, the Chief Executive stated that the Council had instituted an award scheme to recognise and honour individual and collective contributions to community life. Awards were presented by the Mayor to the under-mentioned persons/organisations:-
Lisa Whittaker Milton Munchies John Cross Waterside Parents Centre Makhan Singh Cheema GYG Committee |
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Apologies for absence Minutes: An apology for absence was received from Cllr Conrad Broadley. |
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Declarations of Interest Minutes: No declarations of interest were made. |
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Election of Mayor for the ensuing municipal year 3.1 The Mayor will call for nominations. 3.2 Members will vote by
a show of hands on nominations. 3.3 The incoming Mayor will come forward and stand to the right of the Mayor. 3.4 The incoming Mayor will be asked by the Chief Executive to read aloud the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972. The Mayor will then sign the declaration and the Chief Executive will announce the fact to the Council. 3.5 The outgoing Mayor will shake the hand of the incoming Mayor and vacate the Mayoral Chair. 3.6 The entire company will rise and the National Anthem will be played. 3.7 The company remain standing; the incoming Mayor will retire together with the outgoing Mayor and the platform party. 3.8 There will be an interval during the robing of the new Mayor. 3.9 The Mayor’s return will be announced and the company asked to rise. The Mayor will return. The company will remain standing while the outgoing Mayor is conducted to his seat. 3.10 The Mayor’s installation speech. 3.11 At the conclusion, the Mayor will move “that the best thanks of the Council be accorded to David Hurley for the manner in which he has carried out the office of Mayor during the past municipal year”. 3.12 The Leader of the Executive will second the motion. 3.13 The outgoing Mayor will reply. Minutes: It was moved by Councillor John Burden and seconded by Councillor Lee Croxton that:-
Cllr Gurdip Ram Bungar be elected Mayor of the Borough for the municipal year 2019/2020.
Tribute was paid to Cllr Gurdip Ram Bungar for his service to the Council, to previous Mayors and the community. Cllr Bungar had previously served as Deputy Mayor in 2014/15.
It was resolved unanimously that Cllr Gurdip Ram Bungar be duly elected Mayor of the Borough for the municipal year 2019/20.
Cllr Gurdip Ram Bungar made the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972.
The Mayor, in giving his acceptance speech, stated that his charities for 2019/20 would be Ellenor Hospice, House of Mercy and Sanctuary.
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Vote of thanks to Outgoing Mayor Minutes: It was moved by Cllr Gurdip Ram Bungar that the best thanks of the Council be accorded to Cllr David Hurley for the manner in which he carried out the office of Mayor for the past municipal year.
Cllr Hurley suitably replied and in doing so offered thanks to those who had assisted him during his year in office and highlighted a number of events he had attended during his mayoral year. |
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Presentation of the Past Mayor's Badge 4.1 The Mayor will announce that a past Mayor’s Badge will be presented to the outgoing Mayor. 4.2 The Mayor will then present the past Mayor’s Badge to the outgoing Mayor. Minutes: The Worshipful the Mayor presented Cllr David Hurley with a Past Mayor’s Badge.
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Mayoress The Mayor will announce the Mayoress / Mayor’s Escort for the ensuing municipal year. Minutes: The Mayor stated that the Mayoress would be Mrs Nanjo Kaur Bungar and invested her with the Mayoress’s Chain.
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Appointment of the Civic Chaplain The Mayor will announce the Civic Chaplain and invest the incumbent with the Civic Cross. Minutes: The Worshipful the Mayor stated that the Civic Chaplain would be Reverend Jacqueline Littlewood and invested her with the Civic Cross. |
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Election of the Deputy Mayor for the ensuing municipal year 7.1 The Mayor will call for nominations. 7.2 Members will vote by
a show of hands on nominations. 7.3 The incoming Deputy Mayor will come forward and stand to the right of the Mayor. 7.4 The incoming Deputy Mayor will be asked by the Chief Executive to read aloud the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972. The Deputy Mayor will then sign the declaration and the Chief Executive will announce the fact to the Council. 7.5 The Mayor will place the Chain of Office on the incoming Deputy Mayor and shake his/her hand. Minutes: It was moved by Cllr John Burden and seconded by Cllr Lee Croxton that:-
Cllr John Caller be appointed Deputy Mayor of the Borough for the municipal year 2019/20.
Tribute was paid to Cllr John Caller for his service to the Council, to previous Mayors and the community. Cllr Caller had previously served as Deputy Mayor in 2013/14 and Mayor in 2014/15.
It was resolved unanimously that Cllr John Caller be duly elected Deputy Mayor of the Borough for the Municipal year 2019/20.
Cllr John Caller made the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972. |
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Deputy Mayoress The Deputy Mayor will announce the Deputy Mayoress / Deputy Mayor’s Escort for the ensuing municipal year. Minutes: The Deputy Mayor stated that the Deputy Mayoress will be Mrs Susan Caller and invested her with the Deputy Mayoress’s Chain. |
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Presentation of Bouquets Minutes: Bouquets were presented to the Mayoress, Deputy Mayoress and outgoing Deputy Mayor. |
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Minutes of the meeting of Council held on Tuesday, 16 April 2019 PDF 87 KB The Mayor, having received the approval of the Council, will sign the minutes of the meeting of Council held on Tuesday, 16 April 2019. Minutes: The minutes of the meeting of Council held on 16 April 2019 were signed by the Mayor.
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To elect a Leader To elect a Leader for a four year term of office which ends on the day of the next post-election Annual meeting of Council (under whole Council elections) subject to article 7 (Leader and Cabinet Executive) Within the Articles of the Constitution. Note: (1) The Leader will decide upon the size of the Cabinet (subject to a maximum of ten, including the Leader and Deputy Leader) and will appoint Cabinet members from among the serving Councillors. (2) The Leader will appoint the Deputy Leader from among the Cabinet members.
(3) The Leader will confirm the arrangements in respect of the executive delegations.
Minutes: It was moved by Cllr Lee Croxton and seconded by Cllr Shane Mochrie-Cox that:–
Cllr John Burden be elected as Leader of the Executive for the term of four years in accordance with Section 44A of the Local Government & Public Involvement in Health Act 2007.
The motion was put to the meeting and declared to be carried.
The Council noted the arrangements put in place for the Cabinet and the names of the Members that would comprise the Cabinet:-
Cllr John Burden (Leader) Cllr Lee Croxton (Deputy Leader) Cllr Shane Mochrie-Cox Cllr Brian Sangha Cllr Jenny Wallace Cllr Narinder Singh Thandi Cllr Lenny Rolles
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The following items (Minute 15 to 19) were moved by Cllr John Burden, seconded by Cllr Lee Croxton and agreed en-bloc unanimously. |
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Representation on Political Groups on Committees 12.1 To review the representation of the political groups on the following:-
Regulatory Board (Planning) 12.2 Subject to the review, to determine the allocations of seats thereon to the Political Groups. 12.3 Subject to the Service Manager (Communities) receiving notification of each group’s wishes in relation to the appointment of members to those seats, to appoint the Council’s Committees as identified in 12.1 above.
Minutes: 1. Having reviewed the representation of the political groups on Council Committees and Boards, that the allocation of seats thereon to the political groups be determined as follows:-
Regulatory Board 9 Members Labour Group
4 seats
Licensing Committee 15 Members Labour Group
8 seats
Finance and Audit Committee 9 Members Labour Group
5 seats
Overview Scrutiny Committee 9 Members Labour Group
5 seats
Crime and Disorder Scrutiny Committee 13 Members Labour Group
7 seats
Appointments Board 13 Members Labour Group
7 seats
Standards Committee 9 Members Labour Group
5 seats
Appeals Sub-Committee 3 Members Labour Group
2 seats
Appointments Panel 3 Members Labour Group
2 seats
Hackney Carriage Sub-Committee 3 Members Labour Group
2 seats
Licensing Panel 3 Members Labour Group
2 seats
2. That each political group may appoint substitute Members for all of the above Committees and Boards, except the Standards Committee and the Appointments Board, in accordance with Procedural Rule 7. |
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Appointment of Members to Committee and Boards To appoint Members together with the Chairs and Vice-Chairs (where required) to the following Committees and Boards:- Regulatory Board
(Planning) Joint arrangements with other local authorities:- Joint Transportation Board South Thames Gateway Building Control Joint Committee
Minutes: 1. That the Committees and Boards of the Council be appointed as set out below so as to give effect to the wishes of the political groups as notified to the Service Manager (Communities) and that the Chairs and Vice-Chairs be as shown.
Regulatory Board – 9 Seats
Licensing Committee – 15 Seats
Finance and Audit Committee – 9 Seats
Overview Scrutiny Committee – 9 Seats
Crime and Disorder Committee – 13 Seats
Appointments Board – 13 Seats
Standards Committee (no substitutes) – 9 Seats
Appeals Sub-Committee – 3 seats
Appointments Panel – 3 seats
Hackney Carriage Sub-Committee – 3 seats
Licensing Panel – 3 seats
The panel’s membership is drawn from available Licensing Committee members and will consist of one member from each political group.
Joint Arrangements with other Local Authorities
Joint Transportation Board (no substitutes) – 5 seats
Cabinet Committees
Community & Leisure ... view the full minutes text for item 16. |
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Appointment of representatives to Outside Bodies To make appointments to outside bodies. Minutes: That appointments to outside bodies be made in accordance with the following list:-
Action with
Communities in Rural Kent
Alzheimer’s
& Dementia Support Services
Charity of
Knight’s Almshouses (4 year
term)
Choices (formerly
North Kent Women’s Aid)
Citizens Advice
Bureau (CAB)
CCTV – Lay
Panel of Visitors
Cyclopark
Dartford and Gravesham Community Safety
Partnership Substitute: Cllr John Burden
Dartford and Gravesham District Partnership
Group
Dartford and Gravesham NHS Trust Stakeholder Council Cllrs Lyn Milner and Leslie Hills
DGSM Your
Choice
Ebbsfleet UDC Board Cllr John Burden
Ebbsfleet UDC Board Planning Committee (3 year term) Cllr Lauren Sullivan Substitute: Cllr Harold Craske
Elizabeth Huggins
Cottages Charity (4 year term)
Gravesend &
District Mencap
Society
Gravesend Regatta
Committee
Gravesham Access
Group
Gravesham Arts
Council and Executive Committee
Gravesham Community
Leisure Limited
Gravesham Rights of
Way Committee
Henry Pinnocks Charity (4 year term) Cllrs Colin Caller and Tony Pritchard
Kent County Playing
Fields Association
Kent Downs Area of
Outstanding Natural Beauty
Kent and Medway
Police and Crime Panel
Local Government
Association
Local Government
Information Unit
Meopham
Community Sports and Leisure Association
Management Committee
North Kent Crime Prevention
Panel
North Kent Marshes Internal Drainage
Board
North Kent Relate
North West Kent Volunteer
Centre
Strategic Access Management and Monitoring
Strategy (SAMMS)
South East Employers
The Grand Community Interest
Company
Town Twinning
Association |
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Scheme of Delegation To re-affirm the scheme of delegation relating to the Council’s functions other than Cabinet functions. An electronic link to Annex 1 of the Constitution herewith:- Minutes: The scheme of delegation relating to the Council’s functions other than Cabinet functions contained within Annexes 1.2, 1.3, 1.13, 1.14 and 1.15 of the Constitution were re-affirmed. |
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Timetable of meetings for the forthcoming municipal year To approve the timetable of meetings for the forthcoming municipal year. Minutes: That the timetable of meetings for the 2019/20 municipal year be adopted. |
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Questions To consider any questions submitted under the Council Procedure Rules from members of the public (Rule 13) or Members of the Council (Rule 14). Minutes: No questions had been received. |
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Admittance of Honorary Freemen At an Extraordinary meeting of the Council held on 26 February 2019, it was agreed that, in recognition of their eminent service to the Borough of Gravesham, the following persons be admitted as an Honorary Freemen of the Borough pursuant to Section 249 (5) of the Local Government Act 1972:- John Patrick
Burden The Chief Executive will present the scrolls to each in turn. Minutes: At an Extraordinary meeting of the Council held on 26 February 2019, it was unanimously agreed that in recognition of their eminent service to the Borough of Gravesham, the persons shown in Minutes 40 (1), (2), (3) and (4) be admitted an Honorary Freemen of the Borough pursuant to Section 249 (5) of the Local Government Act 1972. |
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John Burden Minutes: The Worshipful the Mayor and the Chief Executive signed the Roll of Honorary Freemen admitting John Burden as an Honorary Freeman.
John Burden made the following declaration:-
“I, John Burden do solemnly and sincerely declare that I will, at all times, use my best endeavours to preserve the peace of Our Sovereign Lady Queen Elizabeth the Second and that I will continue to do all in my power to serve the best interests of the people of Gravesham.”
The Worshipful the Mayor, on behalf of the Council, presented John Burden with a Scroll and a Freeman’s Badge to mark the occasion. |
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Colin William Caller Minutes: The Worshipful the Mayor and the Chief Executive signed the Roll of Honorary Freemen admitting Colin William Caller as an Honorary Freeman.
Colin William Caller made the following declaration:-
“I, Colin William Caller do solemnly and sincerely declare that I will, at all times, use my best endeavours to preserve the peace of Our Sovereign Lady Queen Elizabeth the Second and that I will continue to do all in my power to serve the best interests of the people of Gravesham.”
The Worshipful the Mayor, on behalf of the Council, presented Colin William Caller with a Scroll and a Freeman’s Badge to mark the occasion.
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Robin Neville Theobald Minutes: The Worshipful the Mayor and the Chief Executive signed the Roll of Honorary Freemen admitting Robin Neville Theobald as an Honorary Freeman.
Robin Neville Theobald made the following declaration:-
“I, Robin Neville Theobald do solemnly and sincerely declare that I will, at all times, use my best endeavours to preserve the peace of Our Sovereign Lady Queen Elizabeth the Second and that I will continue to do all in my power to serve the best interests of the people of Gravesham.”
The Worshipful the Mayor, on behalf of the Council, presented Robin Neville Theobald with a Scroll and a Freeman’s Badge to mark the occasion.
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Michael Wenban J.P. Minutes: The Worshipful the Mayor and the Chief Executive signed the Roll of Honorary Freemen admitting Michael Wenban as an Honorary Freeman.
Michael Wenban made the following declaration:-
“I, Michael Wenban do solemnly and sincerely declare that I will, at all times, use my best endeavours to preserve the peace of Our Sovereign Lady Queen Elizabeth the Second and that I will continue to do all in my power to serve the best interests of the people of Gravesham.”
The Worshipful the Mayor, on behalf of the Council, presented Michael Wenban with a Scroll and a Freeman’s Badge to mark the occasion.
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