Agenda and minutes

Venue: Council Chamber, Civic Centre, Windmill Street, Gravesend DA12 1AU. View directions

Contact: Committee Section 

Items
No. Item

1.

Prayer

Minutes:

Prior to the commencement of the meeting the Mayor, Cllr Lyn Milner asked the outgoing Chaplain, Reverend Jacqueline Littlewood to say a prayer for the meeting.

2.

Marilyn Keating

Minutes:

Before the start of formal proceedings, the Council paid tribute to a leading member of the local community, Marilyn Keating, who unexpectedly passed away at the beginning of May 2022.  

 

Marilyn had been the Chief Executive for the Council for Voluntary Services North West Kent and her unstinting support for the local community organisations and initiatives had a huge impact on community life in the Borough. This included sitting on the Community Awards judging panel and she herself was justly recognised with an award for Outstanding Services to the community in 2014.

 

Marilyn will be sorely missed but never forgotten.

3.

Gravesham Civic and Community Awards

Minutes:

The Chief Executive stated that the Council had instituted an award scheme to recognise and honour individual and collective contributions to community life. Awards were presented by the Mayor to the under-mentioned persons/organisations:-

 

Linda Rush 

Claudette Bramble 

Gurjit Shokhar 

GTown Talents 

Gravesend Dynamite Wheelchair Rugby

Gravesham Foodbank 

Gravesend Methodist Church – Daytime Hub 

George Duffort 

Priscilla McBean 

Lenny Hwami 

 

4.

Declarations of Interest

Minutes:

No declarations of interest were made.

5.

Election of Mayor for the ensuing municipal year

3.1      The Mayor will call for nominations.

 

3.2      Members will vote by a show of hands on nominations.

            (Note: Candidates may vote)

 

3.3      The incoming Mayor will come forward and stand to the right of the Mayor.

 

3.4      The incoming Mayor will be asked by the Chief Executive to read aloud      the Declaration of Acceptance of Office required by Section 83 of the       Local Government Act 1972. The Mayor will then sign the declaration    and the Chief Executive will announce the fact to the Council.

 

3.5      The outgoing Mayor will shake the hand of the incoming Mayor and             vacate the Mayoral Chair.

 

3.6      The entire company will rise and the National Anthem will be played.

 

3.7      The company remain standing; the incoming Mayor will retire together        with the outgoing Mayor and the platform party.

 

3.8      There will be an interval during the robing of the new Mayor.

 

3.9      The Mayor’s return will be announced and the company asked to rise.        The Mayor will return. The company will remain standing while the      outgoing Mayor is conducted to her seat.

 

3.10    The Mayor’s installation speech.

 

3.11    At the conclusion, the Mayor will move “that the best thanks of the   Council be accorded to Lyn Milner for the manner in which she has       carried out the office of Mayor during the past municipal year”.

 

3.12    The Leader of the Executive will second the motion.

 

3.13    The outgoing Mayor will reply.

Minutes:

It was moved by Councillor John Burden and seconded by Councillor Lee Croxton that:-

 

Cllr Peter Scollard be elected Mayor of the Borough for the municipal year 2022/23.

 

It was resolved unanimously that Cllr Peter Scollard be duly elected Mayor of the Borough for the municipal year 2022/23.

 

Cllr Peter Scollard made the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972.

 

The Mayor, in giving his acceptance speech, stated that his charities for 2022/23 would be Ellenor, Age UK and Home-Start.

6.

Vote of thanks to Outgoing Mayor

Minutes:

It was moved by Cllr Peter Scollard that the best thanks of the Council be accorded to Cllr Lyn Milner for the manner in which she carried out the office of Mayor for the past municipal year.

 

Cllr Milner suitably replied and in doing so offered thanks to those who had assisted her during her year in office.

7.

Presentation of the Past Mayor's Badge

Minutes:

The Worshipful the Mayor presented Cllr Lyn Milner with a Past Mayor’s Badge.

8.

Mayoress

The Mayor will announce the Mayoress / Mayor’s Escort for the ensuing municipal year.

 

Minutes:

The Mayor stated that the Mayoress would be Julie Easy and invested her with the Mayoress’s Chain.

9.

Appointment of the Civic Chaplain

The Mayor will announce the Civic Chaplain and invest the incumbent with the Civic Cross.

 

Minutes:

The Worshipful the Mayor stated that the Civic Chaplain would be Mrs Marion Fielder-White and invested her with the Civic Cross.

10.

Election of the Deputy Mayor for the ensuing municipal year

7.1       The Mayor will call for nominations.

 

7.2       Members will vote by a show of hands on nominations. (Note: Candidates             may vote)

 

7.3       The incoming Deputy Mayor will come forward and stand to the right of the           Mayor.

 

7.4       The incoming Deputy Mayor will be asked by the Chief Executive to read   aloud the Declaration of Acceptance of Office required by Section 83 of the   Local Government Act 1972. The Deputy Mayor will then sign the declaration    and the Chief Executive will announce the fact to the Council.

 

7.5       The Mayor will place the Chain of Office on the incoming Deputy Mayor and          shake his/her hand.

 

 

Minutes:

It was moved by Cllr John Burden and seconded by Cllr Lee Croxton that:-

 

Cllr John Caller be appointed Deputy Mayor of the Borough for the municipal year 2022/23.

 

It was resolved unanimously that Cllr John Caller be duly elected Deputy Mayor of the Borough for the Municipal year 2022/23.

 

Cllr John Caller made the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972.

11.

Deputy Mayoress

The Deputy Mayor will announce the Deputy Mayoress / Deputy Mayor’s Escort for the ensuing municipal year.

Minutes:

The Deputy Mayor stated that the Deputy Mayoress will be Susan Caller and invested her with the Deputy Mayoress’s Chain.

12.

Presentation of Bouquets

Minutes:

Bouquets were presented to the Mayoress, Deputy Mayoress and outgoing Mayor.

13.

Minutes of the meeting of Council held on Tuesday, 12 April 2022 pdf icon PDF 281 KB

Minutes:

The minutes of the meeting of Council held on 12 April 2022 were signed by the Mayor.

14.

Confirmation of the arrangements in respect of the Cabinet - for information

11.1 The Leader will decide upon the size of the Cabinet (subject to a maximum of ten, including the Leader and Deputy Leader) and will appoint Cabinet Members from among the serving Councillors;

 

11.2 The Leader will appoint the Deputy Leader from among the Cabinet Members.

Minutes:

The Council noted the arrangements put in place for the Cabinet and the names of the Members that would comprise the Cabinet:-

 

Cllr John Burden (Leader)

Cllr Lee Croxton (Deputy Leader)

Cllr Shane Mochrie-Cox

Cllr Lenny Rolles

Cllr Lauren Sullivan

Cllr Narinder Singh Thandi

Cllr Jenny Wallace

 

The following items (Minute 15 to 19) were moved by Cllr John Burden, seconded by Cllr Lee Croxton and agreed en-bloc unanimously.

15.

Representation on Political Groups on Committees

12.1     To review the representation of the political groups on the following:-

 

Planning Committee

Licensing Committee

Finance and Audit Committee

Overview Scrutiny Committee

Crime and Disorder Scrutiny Committee

Appointments Board

Standards Committee

Appeals Sub-Committee

Appointments Panel

Hackney Carriage Sub-Committee

Licensing Panel

 

12.2     Subject to the review, to determine the allocations of seats thereon to the Political Groups.

 

12.3     Subject to the Service Manager (Communities) receiving notification of each         Group’s wishes in relation to the appointment of Members to those seats, to    appoint the Council’s Committees as identified in 12.1 above.

Minutes:

1.         Having reviewed the representation of the political groups on Council Committees and Boards, that the allocation of seats thereon to the political groups be determined as follows:-

Planning Committee                                                  9 Members

Labour Group                                      4 seats
Conservative Group                           4 seats
Gravesham Independent Group         1 seat

Licensing Committee                                                14 Members

Labour Group                                      6 seats
Conservative Group                            7 seats
Gravesham Independent Group         1 seat

Finance and Audit Committee                                 9 Members

Labour Group                                      5 seats
Conservative Group                            4 seats

Overview Scrutiny Committee                                 9 Members

Labour Group                                      5 seats
Conservative Group                            4 seats

Crime and Disorder Scrutiny Committee               14 Members

Labour Group                                      6 seats
Conservative Group                            7 seats
Gravesham Independent Group         1 seat

Appointments Board                                                 14 Members

Labour Group                                      6 seats
Conservative Group                            7 seats
Gravesham Independent Group         1 seat

Standards Committee                                               9 Members

Labour Group                                      5 seats
Conservative Group                            4 seats

Appeals Sub-Committee                                          3 Members

Labour Group                                      2 seats
Conservative Group                            1 seat

Appointments Panel                                                  3 Members

Labour Group                                      2 seats
Conservative Group                            1 seat

Hackney Carriage Sub-Committee                          3 Members

Labour Group                                      2 seats
Conservative Group                            1 seat

Licensing Panel                                                         3 Members

Labour Group                                      2 seats
Conservative Group                            1 seat

2.            That each political group may appoint substitute Members for all of the above Committees and Boards, except the Standards Committee and the Appointments Board, in accordance with Procedural Rule 7.

 

 

16.

Appointment of Members to Committee and Boards

To appoint Members together with the Chairs and Vice-Chairs (where required) to the following Committees and Boards:-

 

Planning Committee

Licensing Committee

Finance and Audit Committee

Overview Scrutiny Committee

Crime and Disorder Scrutiny Committee

Appointments Board

Standards Committee

Appeals Sub-Committee

Appointments Panel

Hackney Carriage Sub-Committee

Licensing Panel

 

Joint arrangements with other local authorities:-

 

Joint Transportation Board

South Thames Gateway Building Control Joint Committee

Minutes:

1.         That the Committees and Boards of the Council be appointed as set out below so as to give effect to the wishes of the political groups as notified to the Service Manager (Communities) and that the Chairs and Vice-Chairs be as shown.

Planning Committee – 9 Seats

 

Labour Group (4 seats)

Conservative Group (4 seats)

Gravesham Independent Group (1 seat)

Cllr Brian Sangha (Chair)

Cllr Brian Francis

Cllr Gary Harding

Cllr Samir Jassal

Cllr Harold Craske

(Vice-Chair)

Cllr Elizabeth Mulheran

Cllr Bob Lane

 

Cllr Emma Morley

Cllr Tony Rice

 

 

 

 

Licensing Committee – 14 Seats

 

Labour Group (6 seats)

Conservative Group (7 seats)

Gravesham Independent Group (1 seat)

Cllr Steve Thompson (Chair)

Cllr Derek Ashenden

Cllr Leslie Pearton

Cllr Jenny Wallace

(Vice-Chair)

Cllr Helen Ashenden

Cllr Gurjit Bains

 

Cllr John Caller

Cllr Leslie Hoskins

 

Cllr Brian Francis

Cllr Bob Lane

 

Cllr Baljit Hayre

Cllr Denise Tiran

 

Cllr Lyn Milner

Cllr Frank Wardle

 

 

 

 

Finance and Audit Committee – 9 Seats

 

Labour Group (5 seats)

Conservative Group (4 seats)

Gravesham Independent Group (0 seats)

Cllr Gurbax Singh (Chair)

Cllr Derek Ashenden

 

Cllr Sarah Gow (Vice-Chair)

Cllr Dakota Dibben

 

Cllr Nirmal Khabra

Cllr Gary Harding

 

Cllr Emma Morley

Cllr Samir Jassal

 

Cllr Lyn Milner

 

 

 

Overview Scrutiny Committee – 9 Seats

 

Labour Group (5 seats)

Conservative Group (4 seats)

Gravesham Independent Group (0 seats)

Cllr Baljit Hayre (Vice-Chair)

Cllr Jordan Meade (Chair)

 

Cllr Sarah Gow

Cllr Gurjit Bains

 

Cllr Lyn Milner

Cllr Leslie Hills

 

Cllr Emma Morley

Cllr Diane Morton

 

Cllr Gurdip Bungar

 

 

 

Crime and Disorder Committee – 14 Seats

 

Labour Group (6 seats)

Conservative Group (7 seats)

Gravesham Independent Group (1 seat)

Cllr Baljit Hayre (Chair)

Cllr Derek Ashenden

Cllr Leslie Pearton

Cllr Brian Sangha (Vice-Chair)

Cllr Helen Ashenden

 

Cllr John Caller

Cllr Ejaz Aslam

 

Cllr Brian Francis

Cllr Dakota Dibben

 

Cllr Lyn Milner

Cllr Aaron Elliott

 

Cllr Tony Rana

Cllr Jordan Meade

 

 

Cllr Frank Wardle

 

 

Appointments Board – 14 Seats

 

Labour Group (6 seats)

Conservative Group (7 seats)

Gravesham Independent Group

(1 seat)

Cllr John Burden (Chair)

Cllr Helen Ashenden

Cllr Harold Craske

Cllr Lee Croxton

(Vice-Chair)

Cllr Ejaz Aslam

Cllr Leslie Hills

 

Cllr Lyn Milner

Cllr Jordan Meade

 

Cllr Lenny Rolles

Cllr Anthony Pritchard

 

Cllr Lauren Sullivan

Cllr Tony Rice

 

Cllr Jenny Wallace

Cllr Denise Tiran

 

 

 

 

Standards Committee (no substitutes) – 9 Seats

 

Labour Group (5 seats)

Conservative Group (4 seats)

Gravesham Independent Group

(0 seats)

Cllr John Caller (Chair)

Cllr Emma Elliott

 

Cllr Lyn Milner

(Vice-Chair)

Cllr Leslie Hills

Cllr Diane Morton

 

Cllr Tony Rana

Cllr Denise Tiran

 

Cllr Gurbax Singh

 

 

Cllr Brian Sangha

 

 

 

Appeals Sub-Committee – 3 seats

 

Labour Group (2 seats)

Conservative Group (1 seat)

Gravesham Independent Group

(0 seat)

Cllr Lyn Milner (Chair)

Cllr Gary Harding

 

Cllr Christina Rolles (Vice-Chair)

 

 

 

Hackney Carriage Sub-Committee – 3 seats

 

Labour Group (2 seats)

Conservative Group (1 seat)

Gravesham Independent Group

(0 seat)

Cllr John Burden (Chair)

Cllr Jordan Meade

 

Cllr Brian Sangha

(Vice-Chair)

 

 

 

Appointments Panel (3 seats) - The panel’s membership is drawn from available Appointments Board Members and will  ...  view the full minutes text for item 16.

17.

Appointment of representatives to Outside Bodies

To make appointments to outside bodies.

 

Minutes:

That appointments to outside bodies be made in accordance with the following list:-

Action with Communities in Rural Kent
Cllrs John Burden and Leslie Hills

Alzheimer’s & Dementia Support Services
Cllr Lyn Milner

Charity of Knight’s Almshouses (4 year term)
Mr Peter Rayner

Choices (formerly North Kent Women’s Aid)
Cllr Sarah Gow

Citizens Advice Bureau (CAB)
Cllr Jenny Wallace

CCTV – Lay Panel of Visitors
Cllrs Lyn Milner, Jenny Wallace andFrank Wardle
Substitutes: Cllrs John Burden, Shane Mochrie-Cox and Dakota Dibben

Cyclopark
Cllr John Caller

Dartford and Gravesham District Partnership Group
Cllr John Burden

Dartford and Gravesham NHS Trust Stakeholder Council

Cllrs John Burden and Jordan Meade

DGSM Your Choice
Cllr Lenny Rolles

Gravesend & District Mencap Society
Cllrs Lee Croxton and Leslie Hoskins

 

Gravesend Regatta Committee
Cllrs Lenny Rolles, Shane Mochrie-Cox and Harold Craske

Gravesham Access Group
Cllr Shane Mochrie-Cox

Gravesham Community Leisure Limited
Cllrs Shane Mochrie-Cox and Peter Scollard

Gravesham Community Safety Partnership

Cllr Shane Mochrie-Cox

Substitute: Cllr John Burden

 

Gravesham Rights of Way Committee
Cllrs Lee Croxton, Brian Francis andTony Rice.

Henry Pinnocks Charity (4 year term)

Cllr Jenny Wallace

 

Integrated Care Partnership (ICP) Joint Committee

Cllr Shane Mochrie-Cox

 

Kent County Playing Fields Association
Cllr Brian Sangha

 

Kent Downs Area of Outstanding Natural Beauty
Cllr Lee Croxton

 

Kent and Medway Police and Crime Panel
Cllr Shane Mochrie-Cox

 

Local Government Association
Cllr John Burden

 

Local Government Information Unit
Cllr John Burden

Meopham Community Sports and Leisure Association Management Committee
Cllrs John Caller and Ejaz Aslam

North Kent Crime Prevention Panel
Cllr Tony Rana

North Kent Marshes Internal Drainage Board
Cllrs Jenny Wallace, Harold Craske and Lee Croxton

North Kent Relate
Cllr Christina Rolles

North West Kent Volunteer Centre
Cllr Peter Scollard

PATROL (Parking and Traffic Regulations Outside London) Adjudication Joint Committee

Cllr Brian Sangha

South East Employers

Cllr John Burden

Substitute: Cllr Lee Croxton

 

Strategic Access Management and Monitoring Strategy (SAMMS)
Cllr Lauren Sullivan
Substitute: Cllr Harold Craske

 

The Grand Community Interest Company
Cllrs John Burden and Shane Mochrie-Cox

Town Twinning Association
Cllrs Lyn Milner and Alan Ridgers

 

18.

Scheme of Delegation

To re-affirm the scheme of delegation relating to the Council’s functions other than Cabinet functions. An electronic link to Annex 1 of the Constitution herewith:-

 

Document (1c)Annex 1 - Responsibility of Functions - Gravesham Borough Council

 

 

Minutes:

The scheme of delegations relating to the Council’s functions, other than Cabinet functions, contained within Annexes 1.2, 1.3, 1.13, 1.14 and 1.15 of the Constitution were re-affirmed.

 

19.

Timetable of meetings for the forthcoming municipal year pdf icon PDF 160 KB

To approve the timetable of meetings for the forthcoming municipal year.

 

Minutes:

That the timetable of meetings for the forthcoming municipal year be adopted.

 

20.

Questions

To consider any questions submitted under the Council Procedure Rules from members of the public (Rule 13) or Members of the Council (Rule 14).

 

Minutes:

No questions had been received.