Agenda and minutes
Venue: Council Chamber, Civic Centre, Windmill Street, Gravesend DA12 1AU. View directions
Contact: Committee Section
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Prayer Minutes: Prior to the commencement of the meeting the Mayor, Cllr Lyn Milner asked the outgoing Chaplain, Reverend Jacqueline Littlewood to say a prayer for the meeting. |
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Marilyn Keating Minutes: Before the start of formal proceedings, the Council paid tribute to a leading member of the local community, Marilyn Keating, who unexpectedly passed away at the beginning of May 2022.
Marilyn had been the Chief Executive for the Council for Voluntary Services North West Kent and her unstinting support for the local community organisations and initiatives had a huge impact on community life in the Borough. This included sitting on the Community Awards judging panel and she herself was justly recognised with an award for Outstanding Services to the community in 2014.
Marilyn will be sorely missed but never forgotten. |
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Gravesham Civic and Community Awards Minutes: The Chief Executive stated that the Council had instituted an award scheme to recognise and honour individual and collective contributions to community life. Awards were presented by the Mayor to the under-mentioned persons/organisations:-
Linda Rush Claudette Bramble Gurjit Shokhar GTown Talents Gravesend Dynamite Wheelchair Rugby Gravesham Foodbank Gravesend Methodist Church – Daytime Hub George Duffort Priscilla McBean Lenny Hwami
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Declarations of Interest Minutes: No declarations of interest were made. |
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Election of Mayor for the ensuing municipal year 3.1 The Mayor will call for nominations.
3.2 Members will vote by a show of hands on nominations. (Note: Candidates may vote)
3.3 The incoming Mayor will come forward and stand to the right of the Mayor.
3.4 The incoming Mayor will be asked by the Chief Executive to read aloud the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972. The Mayor will then sign the declaration and the Chief Executive will announce the fact to the Council.
3.5 The outgoing Mayor will shake the hand of the incoming Mayor and vacate the Mayoral Chair.
3.6 The entire company will rise and the National Anthem will be played.
3.7 The company remain standing; the incoming Mayor will retire together with the outgoing Mayor and the platform party.
3.8 There will be an interval during the robing of the new Mayor.
3.9 The Mayor’s return will be announced and the company asked to rise. The Mayor will return. The company will remain standing while the outgoing Mayor is conducted to her seat.
3.10 The Mayor’s installation speech.
3.11 At the conclusion, the Mayor will move “that the best thanks of the Council be accorded to Lyn Milner for the manner in which she has carried out the office of Mayor during the past municipal year”.
3.12 The Leader of the Executive will second the motion.
3.13 The outgoing Mayor will reply. Minutes: It was moved by Councillor John Burden and seconded by Councillor Lee Croxton that:-
Cllr Peter Scollard be elected Mayor of the Borough for the municipal year 2022/23.
It was resolved unanimously that Cllr Peter Scollard be duly elected Mayor of the Borough for the municipal year 2022/23.
Cllr Peter Scollard made the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972.
The Mayor, in giving his acceptance speech, stated that his charities for 2022/23 would be Ellenor, Age UK and Home-Start. |
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Vote of thanks to Outgoing Mayor Minutes: It was moved by Cllr Peter Scollard that the best thanks of the Council be accorded to Cllr Lyn Milner for the manner in which she carried out the office of Mayor for the past municipal year.
Cllr Milner suitably replied and in doing so offered thanks to those who had assisted her during her year in office. |
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Presentation of the Past Mayor's Badge Minutes: The Worshipful the Mayor presented Cllr Lyn Milner with a Past Mayor’s Badge. |
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Mayoress The Mayor will announce the Mayoress / Mayor’s Escort for the ensuing municipal year.
Minutes: The Mayor stated that the Mayoress would be Julie Easy and invested her with the Mayoress’s Chain. |
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Appointment of the Civic Chaplain The Mayor will announce the Civic Chaplain and invest the incumbent with the Civic Cross.
Minutes: The Worshipful the Mayor stated that the Civic Chaplain would be Mrs Marion Fielder-White and invested her with the Civic Cross. |
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Election of the Deputy Mayor for the ensuing municipal year 7.1 The Mayor will call for nominations.
7.2 Members will vote by a show of hands on nominations. (Note: Candidates may vote)
7.3 The incoming Deputy Mayor will come forward and stand to the right of the Mayor.
7.4 The incoming Deputy Mayor will be asked by the Chief Executive to read aloud the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972. The Deputy Mayor will then sign the declaration and the Chief Executive will announce the fact to the Council.
7.5 The Mayor will place the Chain of Office on the incoming Deputy Mayor and shake his/her hand.
Minutes: It was moved by Cllr John Burden and seconded by Cllr Lee Croxton that:-
Cllr John Caller be appointed Deputy Mayor of the Borough for the municipal year 2022/23.
It was resolved unanimously that Cllr John Caller be duly elected Deputy Mayor of the Borough for the Municipal year 2022/23.
Cllr John Caller made the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972. |
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Deputy Mayoress The Deputy Mayor will announce the Deputy Mayoress / Deputy Mayor’s Escort for the ensuing municipal year. Minutes: The Deputy Mayor stated that the Deputy Mayoress will be Susan Caller and invested her with the Deputy Mayoress’s Chain. |
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Presentation of Bouquets Minutes: Bouquets were presented to the Mayoress, Deputy Mayoress and outgoing Mayor. |
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Minutes of the meeting of Council held on Tuesday, 12 April 2022 Minutes: The minutes of the meeting of Council held on 12 April 2022 were signed by the Mayor. |
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Confirmation of the arrangements in respect of the Cabinet - for information 11.1 The Leader will decide upon the size of the Cabinet (subject to a maximum of ten, including the Leader and Deputy Leader) and will appoint Cabinet Members from among the serving Councillors;
11.2 The Leader will appoint the Deputy Leader from among the Cabinet Members. Minutes: The Council noted the arrangements put in place for the Cabinet and the names of the Members that would comprise the Cabinet:-
Cllr John Burden (Leader) Cllr Lee Croxton (Deputy Leader) Cllr Shane Mochrie-Cox Cllr Lenny Rolles Cllr Lauren Sullivan Cllr Narinder Singh Thandi Cllr Jenny Wallace
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The following items (Minute 15 to 19) were moved by Cllr John Burden, seconded by Cllr Lee Croxton and agreed en-bloc unanimously. |
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Representation on Political Groups on Committees 12.1 To review the representation of the political groups on the following:-
Planning Committee Licensing Committee Finance and Audit Committee Overview Scrutiny Committee Crime and Disorder Scrutiny Committee Appointments Board Standards Committee Appeals Sub-Committee Appointments Panel Hackney Carriage Sub-Committee Licensing Panel
12.2 Subject to the review, to determine the allocations of seats thereon to the Political Groups.
12.3 Subject to the Service Manager (Communities) receiving notification of each Group’s wishes in relation to the appointment of Members to those seats, to appoint the Council’s Committees as identified in 12.1 above. Minutes: 1. Having reviewed the representation of the political groups on Council Committees and Boards, that the allocation of seats thereon to the political groups be determined as follows:- Planning Committee 9 Members
Labour Group
4 seats Licensing Committee 14 Members
Labour Group
6 seats Finance and Audit Committee 9 Members
Labour Group
5 seats Overview Scrutiny Committee 9 Members
Labour Group
5 seats Crime and Disorder Scrutiny Committee 14 Members
Labour Group
6 seats Appointments Board 14 Members
Labour Group
6 seats Standards Committee 9 Members
Labour Group
5 seats Appeals Sub-Committee 3 Members
Labour Group
2 seats Appointments Panel 3 Members
Labour Group
2 seats Hackney Carriage Sub-Committee 3 Members
Labour Group
2 seats Licensing Panel 3 Members
Labour Group
2 seats 2. That each political group may appoint substitute Members for all of the above Committees and Boards, except the Standards Committee and the Appointments Board, in accordance with Procedural Rule 7.
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Appointment of Members to Committee and Boards To appoint Members together with the Chairs and Vice-Chairs (where required) to the following Committees and Boards:-
Planning Committee Licensing Committee Finance and Audit Committee Overview Scrutiny Committee Crime and Disorder Scrutiny Committee Appointments Board Standards Committee Appeals Sub-Committee Appointments Panel Hackney Carriage Sub-Committee Licensing Panel
Joint arrangements with other local authorities:-
Joint Transportation Board South Thames Gateway Building Control Joint Committee Minutes: 1. That the Committees and Boards of the Council be appointed as set out below so as to give effect to the wishes of the political groups as notified to the Service Manager (Communities) and that the Chairs and Vice-Chairs be as shown. Planning Committee – 9 Seats
Licensing Committee – 14 Seats
Finance and Audit Committee – 9 Seats
Overview Scrutiny Committee – 9 Seats
Crime and Disorder Committee – 14 Seats
Appointments Board – 14 Seats
Standards Committee (no substitutes) – 9 Seats
Appeals Sub-Committee – 3 seats
Hackney Carriage Sub-Committee – 3 seats
Appointments Panel (3 seats) - The panel’s membership is drawn from available Appointments Board Members and will ... view the full minutes text for item 16. |
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Appointment of representatives to Outside Bodies To make appointments to outside bodies.
Minutes: That appointments to outside bodies be made in accordance with the following list:- Action with Communities in Rural
Kent Alzheimer’s & Dementia Support
Services Charity of Knight’s Almshouses (4 year
term) Choices (formerly North Kent Women’s
Aid) Citizens Advice Bureau
(CAB) CCTV – Lay Panel of
Visitors Cyclopark Dartford and Gravesham District Partnership
Group Dartford and Gravesham NHS Trust Stakeholder Council Cllrs John Burden and Jordan Meade DGSM Your Choice Gravesend &
District Mencap Society
Gravesend Regatta
Committee Gravesham Access
Group Gravesham Community Leisure
Limited Gravesham Community Safety Partnership Cllr Shane Mochrie-Cox Substitute: Cllr John Burden
Gravesham Rights of Way
Committee Henry Pinnocks Charity (4 year term) Cllr Jenny Wallace
Integrated Care Partnership (ICP) Joint Committee Cllr Shane Mochrie-Cox
Kent County Playing
Fields Association
Kent Downs Area of
Outstanding Natural Beauty
Kent and Medway
Police and Crime Panel
Local Government
Association
Local Government Information
Unit Meopham Community Sports and Leisure Association
Management Committee North Kent Crime Prevention
Panel North Kent Marshes Internal Drainage
Board North Kent Relate North West Kent Volunteer
Centre PATROL (Parking and Traffic Regulations Outside London) Adjudication Joint Committee Cllr Brian Sangha South East Employers Cllr John Burden Substitute: Cllr Lee Croxton
Strategic Access
Management and Monitoring Strategy (SAMMS)
The Grand Community Interest
Company Town Twinning
Association
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Scheme of Delegation To re-affirm the scheme of delegation relating to the Council’s functions other than Cabinet functions. An electronic link to Annex 1 of the Constitution herewith:-
Document (1c)Annex 1 - Responsibility of Functions - Gravesham Borough Council
Minutes: The scheme of delegations relating to the Council’s functions, other than Cabinet functions, contained within Annexes 1.2, 1.3, 1.13, 1.14 and 1.15 of the Constitution were re-affirmed.
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Timetable of meetings for the forthcoming municipal year To approve the timetable of meetings for the forthcoming municipal year.
Minutes: That the timetable of meetings for the forthcoming municipal year be adopted.
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Questions To consider any questions submitted under the Council Procedure Rules from members of the public (Rule 13) or Members of the Council (Rule 14).
Minutes: No questions had been received. |