Agenda and minutes

Annual Council, Council - Tuesday, 11 May 2010 7.00 pm

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Venue: Civic Centre, Windmill Street, Gravesend, Kent

Contact: Nick Channon

Items
No.	Item
1.	Prayer View the background to item 1. Minutes: The meeting was opened by Prayer.
2.	Presentations View the background to item 2. Minutes: The Mayor presented cheques to the representatives of organisations who had benefited from the Major's Charity Fund. The Chief Executive stated that the Council had instituted the presentation awards to recognise and honour individual and collective contributions to community life in Gravesham and to inspire others to such service. Certificates were presented by the Mayor to the under-mentioned persons/organisations:- Vox Box: A special certificate was presented to representatives of Vox Box for the hard work they had carried out in re-establishing the Youth Council and giving young people a chance to have a say. The Local Councillor Shadowing Programme: Certificates were presented to four young people who had been involved in a new initiative to give young people aged 13 to 19 a chance to shadow their local Councillor, enabling them to get involved in local democracy. The four young persons are:- Elizabeth Carter Charlotte Johnson Daniel Warters-Johnson Jordan Meade A retirement certificate was presented to Dev Sharma MBE to celebrate his retirement and recognise his contribution to the community. Pride in Gravesham Awards 2010: Category 1 Someone who has made a special contribution to the lives of young people Winner: Jordan Meade Category 2 Someone who has made a special contribution to the lives of older people Winner: Trixie Coleman Category 3 Someone who has made a special contribution to the community Winner: Susan Ewen Category 4 Someone who has made a special contribution to cultural diversity and understanding Winner: Mohammad Aslam Category 5 A group that has made a special contribution to the community Winner: 7 Avenues Community Association Civic Awards: A Special Leader and Chief Executive Civic Award had been created to recognise outstanding services and exceptional achievements. Lynn Savill MBE - 30 years supporting people with epilepsy in Gravesham Roger Bowen - 62 years active involvement in football initiatives in Gravesham Gravesend Rugby Football Club- In recognition of all the Club does for the community plus its exceptional season resulting in promotion to a National League and winning the Kent Cup.
3.	Apologies View the background to item 3. Minutes: Apologies for absence were received from Cllrs Patricia Oakeshott, Derek Sales, Makhan Singh and Bryan Sweetland.
4.	Election of Mayor View the background to item 4. 3.1 The Mayor will call for nominations. 3.2 Members will vote by a show of hands on nominations. (Note: Candidates may vote). 3.3 The incoming Mayor will come forward and stand to the right of the Mayor. 3.4 The incoming Mayor will be asked by the Chief Executive to read aloud the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972. The Mayor will then sign the declaration and the Chief Executive will announce the fact to the Council. 3.5 The outgoing Mayor will shake the hand of the incoming Mayor and vacate the Mayoral Chair. 3.6 The entire company will rise and the National Anthem will be played. 3.7 The company remaining standing, the incoming Mayor will retire together with the outgoing Mayor and the platform party. 3.8 There will be an interval during which a short film will be played. 3.9 The Mayor's return will be announced and the company asked to rise. The Mayor will return. The company will remain standing while the outgoing Mayor is conducted to her seat. 3.10 The Mayor's installation speech. 3.11 At the conclusion, the Mayor will move "that the best thanks of the Council be accorded to Bronwen McGarrity for the manner in which she has carried out the office of Mayor during the past municipal year". 3.12 The Leader of the Executive will second the motion. 3.13 The outgoing Mayor will reply. Minutes: It was moved by Cllr Michael Snelling and seconded by Cllr David Turner that - Cllr William Alfred Lambert MBE TD be elected Mayor of the Borough for the 2010/11 municipal year. It was resolved that Cllr William Alfred Lambert be duly elected Mayor of the Borough for the 2010/11 municipal year. Cllr William Lambert then made the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972 and presented his acceptance speech.
5.	Vote of thanks to outgoing Mayor View the background to item 5. Minutes: It was moved by the Worshipful the Mayor and seconded by Cllr Michael Snelling that - the best thanks of the Council be accorded to Cllr Bronwen McGarrity for the manner in which she carried out the office of Mayor for the past municipal year. Cllr McGarrity suitably replied recalling the events attended over the past municipal year.
6.	Presentation of past Mayor's badge View the background to item 6. 4.1 The Mayor will announce that a past Mayor's Badge will be presented to the outgoing Mayor. 4.2 The Mayor will then present the past Mayor's Badge to the outgoing Mayor. Minutes: The Worshipful the Mayor presented Cllr Bronwen McGarrity with a Past Mayor's badge.
7.	Appointment of Civic Chaplain View the background to item 7. The Mayor will announce the Civic Chaplain and invest the incumbent with the Civic Cross. Minutes: The Worshipful the Mayor stated that the Civic Chaplain would be the Rev Peter Rich and invested him with the Chaplain's cross.
8.	Deputy Mayor View the background to item 8. 6.1 The Mayor will call for nominations. 6.2 Members will vote by a show of hands on nominations. (Note: Candidates may vote). 6.3 The incoming Deputy Mayor will come forward and stand to the right of the Mayor. 6.4 The incoming Deputy Mayor will be asked by the Chief Executive to read aloud the Declaration of Acceptance of Office required by Section 83 of the Local Government Act 1972. The Deputy Mayor will then sign the declaration and the Chief Executive will announce the fact to the Council. 6.5 The Mayor will place the Chain of Office on the incoming Deputy Mayor and shake his / her hand. Minutes: It was moved by Cllr Michael Snelling and seconded by Cllr David Turner that - Cllr Mick Wenban be appointed Deputy Mayor of the Borough for the municipal year 2010/11. On being put to the vote it was resolved that Cllr Mick Wenban be appointed Deputy Mayor of the Borough for the municipal year 2010/11. Cllr Michael Wenban then made the Declaration of Acceptance required by Section 83 of the Local government Act 1972.
9.	Minutes PDF 23 KB View the background to item 9. The Mayor, having received the approval of the Council, will sign the Minutes of the Council meeting held on 27 April 2010. Minutes: The minutes of the meeting of the Council held on 27 April 2010 were signed by the Mayor.
10.	To elect a Leader of the Executive and Deputy Leader of the Executive View the background to item 10. 9.1 The Mayor will call for nominations. 9.2 Members will vote by a show of hands on nominations. (Note: Candidates may vote). Minutes: It was moved by Cllr David Turner and seconded by Cllr Adrian Warburton that - Cllr Michael Snelling be elected as Leader of the Executive. The motion was put to the meeting and declared to be carried. It was moved by Cllr Michael Snelling and seconded by Cllr Adrian Warburton that - Cllr David Turner be elected Deputy Leader of the Executive. The motion was put to the meeting and declared to be carried.
11.	Cabinet View the background to item 11. To appoint a Cabinet, two of whom shall be the Leader of the Executive and the Deputy Leader of the Executive together with Lead Members. Minutes: It was moved by Cllr Michael Snelling and seconded by Cllr David Turner that - the Cabinet comprise six Members and the following Cabinet Members were - Cllrs: John Cubitt Laura Hryniewicz Anthony Pritchard Michael Snelling David Turner Adrian Warburton The motion was put to the meeting and declared to be carried.
12.	To review the representation of political groups on committees View the background to item 12. 11.1 To review the representation of the political groups on the following:- Regulatory Board Standards Committee Licensing Committee Finance and Audit Committee Overview Scrutiny Committee Appointments Board 11.2 Subject to the review, to determined the allocation of seats thereon to the political groups. 11.3 Subject to the Assistant Director (Communities) receiving notification of each group’s wishes in relation to the appointment of Members to those seats, to appoint the Council’s Committees as identified in 11.1 above. Minutes: It was moved by Cllr Michael Snelling and seconded by Cllr David Turner that - (1) Having reviewed the representation of the political groups on Council committees, that the allocation of seats thereon to the political groups be determined as follows:- The Regulatory Board 10 Members Conservative Group 6 seats Labour Group 4 seats The Standards Committee 6 Members Conservative Group 3 seats Labour Group 3 seats The Licensing Committee 15 Members Conservative Group 10 seats Labour Group 5 seats The Finance and Audit Committee 7 Members Conservative Group 4 seats Labour Group 3 seats Overview Scrutiny Committee 10 Members Conservative Group 6 seats Labour Group 4 seats Appointments Board 12 Members Conservative Group 7 seats Labour Group 5 seats (2) each political group may appoint substitute members for all of the above committees, except the Standards Committee and the Appointments Board, in accordance with Procedural Rule 7. (3) Mr Alan Rowe be appointed as a Parish Representative on the Standards Committee. The motion was put to the meeting and declared to be carried.
13.	Appointment of Committees View the background to item 13. 12.1 To appoint Members and Substitutes to the Regulatory Board. 12.2 To appoint a Chairman and Vice-Chairman to the Regulatory Board. Minutes: It was moved by Cllr Michael Snelling and seconded by Cllr David Turner that - (1) the Committees and Boards of the Council be appointed as set out below so as to give effect to the wishes of the political groups as notified to the Assistant Director (Communities) and that the Chairmen and Vice-Chairmen be as shown:- The Regulatory Board Conservative Group (6 seats) Labour Group (4 seats) Cllrs: H Craske (Chairman) Cllrs: J Burden R Theobald (Vice-Chairman) J Cribbon L Hills S Howes K Jones R Smith A Moore M Wenban Subs. C Broadley Subs. R Bowman B McGarrity L Croxton P Oakeshott D Sales The Standards Committee (no substitutes) Conservative Group (3 seats) Labour Group (3 seats) Cllrs: L Boycott Cllrs: J Caller D Hurley R Leadley D Turner J Loughlin Licensing Committee Conservative Group (10 seats) Labour Group (5 seats) Cllrs: W Dyke (Chairman) Cllrs: R Bowman G Goatley (Vice-Chairman) C Caller H Craske J Loughlin J Cubitt D Sales G Handley R Smith L Hills W Lambert A Moore B Sweetland A Warburton Subs. B McGarrity Subs. J Caller P Oakeshott L Milner M Snelling A Webb Finance and Audit Committee Conservative Group (4 seats) Labour Group (3 seats) Cllrs: S Jassal (Chairman) Cllrs: J Burden D Shelbrooke (Vice-Chairman) R Leadley L Hills N Thandi D Marsh Subs. L Boycott Subs. C Caller G Handley J Caller B Sweetland L Croxton Overview Scrutiny Committee Conservative Group (6 seats) Labour Group (4 seats) Cllrs: A Moore (Vice-Chairman) Cllrs: J Burden (Chairman) W Dyke L Croxton G Goatley T Singh Dhesi L Hills M Singh D Shelbrooke R Theobald Subs. H Craske Subs. R Bowman K Jones J Caller B McGarrity A Webb Appointments Board Conservative Group (7 seats) Labour Group (5 seats) Cllrs: M Snelling (Chairman) Cllrs: J Burden D Turner (Vice-Chairman) C Caller J Cubitt J Cribbon W Dyke S Howes D Marsh A Webb B Sweetland A Warburton Gravesham Joint Transportation Board Conservative Group (3 seats) Labour Group (2 seats) Cllrs: W Dyke (Vice-Chairman) Cllrs: C Caller L Boycott J Cribbon S Langdale
14.	Timetable of meetings PDF 19 KB View the background to item 14. To approve the timetable of meetings for the forthcoming municipal year. Minutes: It was moved by Cllr Michael Snelling and seconded by Cllr David Turner that - the timetable of meetings for the 2010/11 municipal year be adopted subject to the inclusion of a meeting of the Standards Committee on 20 May 2010. The motion was put to the meeting and declared to be carried.
15.	Representatives on Outside Bodies PDF 16 KB View the background to item 15. To make appointments to the outside bodies. Minutes: It was moved by Cllr Michael Snelling and seconded by Cllr David Turner that - (1) appointments to outside bodies be made in accordance with the following list:- Action with Communities in Rural Kent Councillors A Moore and J Burden Alpha Foundation Councillors D Turner and J Burden Building Control Joint Committee Councillor M Snelling, W Dyke (substitute) Citizens Advice Bureau Councillors G Goatley, L Hills, K Jones and Mrs Jean Christie Closed Circuit Television Lay Panel of Visitors Councillors H Craske, G Handley and L Milner B McGarrity (substitute), D Sales (substitute) and A Warburton (substitute) Dartford & Gravesham Council for Voluntary Service Management Committee Councillor L Hills Dartford & Gravesham Women's Aid Councillor B McGarrity Dartford, Gravesham and Swanley MENCAP Ltd Councillor W Lambert Elizabeth Huggins Cottages Charity Councillor W Dyke and Mr C Meredith Gravesend Age Concern Councillors P Oakeshott and B McGarrity Gravesham Community Leisure Limited Councillors M Snelling and D Turner Gravesham District Partnership Group Councillor R Bowman Gravesend Regatta Committee Councillors B McGarrity and Mrs H Skellorn and Mr R Target Gravesend Society for Mentally Handicapped Children Councillor J Caller and Mr F Marven Gravesham Access Group Councillor P Oakeshott Gravesham Arts Council Executive Committee Councillors R Bowman, G Goatley and P Oakeshott Gravesham Rights of Way Committee Councillors C Broadley, L Croxton and B McGarrity Groundwork Kent and Medway Councillor J Cubitt K.C.C. Termly or Education Briefings Councillor L Boycott KentCounty Playing Fields Association Councillor W Lambert Kent Partnership Councillor M Snelling Local Government Association Urban and Rural Commissions Councillor H Craske Local Government Information Unit Councillor M Snelling Meopham Community Sports and Leisure Association Management Committee Councillors J Caller and M Snelling Miracles Youth Centre Councillor D Shelbrooke National Society for Clean Air Councillors J Caller, L Croxton, A Moore and R Theobald Northfleet Age Concern Councillors J Burden and H Craske Northfleet Charities: Diamond Jubilee Fund Mr W Cook North Kent Crime Prevention Panel Councillor J Cubitt North Kent Relate Councillor B McGarrity Police Community Liaison Group Councillors J Cubitt, S Jassal* and Andrea Webb * To vote on behalf of the Council. South East Employers Councillor D Turner South East England Partnership Board Councillor M Snelling St Andrews Arts Centre Management Committee Councillors H Craske and S Langdale Town Twinning Association Councillors P Oakeshott and M Singh West Kent Area Access Forum Councillor P Oakeshott The motion was put to the meeting and declared to be carried.