Agenda and minutes

Council - Tuesday, 11 October 2022 7.30 pm

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Venue: Council Chamber, Civic Centre, Windmill Street, Gravesend DA12 1AU. View directions

Contact: Committee Section

Items
No.	Item
31.	Apologies Minutes: Apologies for absence were received from Councillors Gurjit Bains, Lee Croxton, Brian Francis, Samir Jassal, Anthony Pritchard and Steve Thompson.
32.	Minutes PDF 317 KB Minutes: The Minutes of the meeting held on Tuesday 21 June 2022 were signed by the Mayor.
33.	Declarations of Interest Minutes: The Chief Executive advised that, in accordance with advice received from the Council’s Monitoring Officer, Members only needed to declare interests which had not already been listed within their Disclosable Pecuniary Interests form. No declarations of interest were made.
34.	To answer any questions received from members of the public of which notice has been given under Council Procedure Rule 13 Minutes: No questions had been received.
35.	Minutes of Committees PDF 236 KB To receive and adopt the proceedings, reports and recommendations of the following committees, except those items reserved under Council procedure Rule 5.2 (6) and to ratify and confirm the orders made by them. Additional documents: Planning Committee 28.09.2022 , item 35. PDF 422 KB Minutes , item 35. PDF 146 KB Minutes , item 35. PDF 228 KB Minutes , item 35. PDF 256 KB Minutes , item 35. PDF 338 KB Minutes , item 35. PDF 135 KB Minutes: Motions that proceedings, reports and recommendations of Committees, except those reserved under Council Procedure 5.2(6) as referred to below be received and adopted and where applicable the Orders made by them be ratified and confirmed were duly proposed, seconded and resolved in each case. · Minutes of the meeting of the Cabinet held on Monday, 27 June 2022 · Minutes of the meeting of the Finance and Audit Committee held on Tuesday, 19 July 2022 · Minutes of the meeting of the Planning Committee held on Wednesday, 27 July 2022 · Minutes of the meeting of the Licensing Committee held on Monday, 5 September 2022 · Minutes of the meeting of the Finance and Audit Committee held on Monday, 26 September 2022 · Minutes of the meeting of the Planning Committee held on Wednesday, 28 September 2022 · Minutes of the meeting of the Cabinet held on Monday, 3 October 2022
36.	Reserved Minutes To receive and adopt the proceedings, reports and recommendations of committees contained in the list of items reserved under Council Procedure Rule 5.2(6) and to ratify the orders made by them. They will be dealt with in the following order:- Cabinet Finance & Audit Committee Licensing Committee Planning Committee Minutes: It was moved by Cllr John Burden and seconded by Cllr Shane Mochrie-Cox that:- · the reserved Minute of Cabinet (Risks and Financial Pressures) held on Monday 3 October 2022 be ratified and confirmed.
37.	Contract Procedure Rules PDF 210 KB Additional documents: 2_APPENDIX One DRAFT Contract_Procedure_Rules to Cabinet , item 37. PDF 479 KB 3. Appendix two Procurement workflow , item 37. PDF 159 KB Minutes: The Council was presented with proposed revisions to Annex 2.7, Contract Procedure Rules (CPRs), of the Constitution. The CPRs had been updated to bring them in line with current legislative requirements and the Council’s governance arrangements. Resolved that the proposed revisions to Annex 2.7, Contract Procedure Rules, of the Constitution, as set out within the report agreed by Cabinet on 3 October 2022, be adopted.
38.	Review of Polling Districts, Polling Places and Polling Stations PDF 301 KB Additional documents: 2.Appendix One – Summary of Representations , item 38. PDF 228 KB 3.Appendix Two – Polling District, Polling Place and Polling Station proposals , item 38. PDF 331 KB 4.Appendix Three - Polling District Review Maps , item 38. PDF 48 MB Minutes: The Council received a report on the outcome of the review of polling district, polling places and polling stations in Gravesham. In April 2022, the Local Government Boundary Commission for England (LGBCE) published its final recommendations setting out new electoral arrangements for Gravesham which will come into effect for the Local Elections in May 2023. The recommendations set out new electoral arrangements for the Borough, resulting in a reduction of Councillors from 44 to 39, representing 17 wards. As a result of the recommendations, it was necessary for the Council to conduct a review of all polling districts and therefore polling places, to ensure that the changes were in place for the next elections in May 2023. Resolved that, having taken into account all representations received, the revised schedule of polling districts and polling places be adopted with effect from 1 March 2023, with the current scheme remaining valid until that date.
39.	Appointments to Outside Bodies Minutes: Resolved that Councillor Elizabeth Mulheran and Mr Peter Rayner be replaced by Councillors Lyn Milner and Gurbax Singh on the Charity of Knight's Almshouses for a four-year term. Resolved that Councillor Shane Mochrie-Cox be appointed to the Council for Voluntary Service North West Kent for a one-year term.
40.	To consider questions from Members of the Council of which notice has been given under Council Procedure Rule 14. Minutes: No questions had been received.
41.	To receive the Mayor's Announcements Minutes: The Mayor wished a Happy Diwali to all those celebrating. The Mayor invited Members to attend his Charity Chinese Meal at Twin Dynasty on Wednesday 16 November 2022. The Mayor welcomed Jamie Izzard, Director (Communities), to the Council. The Mayor invited those present to join him in the Parlour for refreshments.