Venue: Usually held at the Civic Centre in Gravesend

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No. Item


Appointment of Chairman and Vice-Chairman

Members are asked to note that the following Members have been appointed to the committee at the respective Annual Council meetings:



Councillor Burden

Councillor Cribbon



Councillor Chitty

Councillor Bright



Councillor Lewin

Councillor Morris


Apologies for absence


To sign the minutes of the previous meeting pdf icon PDF 54 KB


To declare any interest members may have in the items contained on this agenda. When declaring an interest a member must state what their interest is.


To consider whether any items in Part A of the agenda should be considered in private or any items in Part B in public


Final Out-turn and Statement of Accounts 2010-2011 and Appointment of External Auditor pdf icon PDF 77 KB

To approve the draft statement of accounts for the 2010 – 2011 financial year and appoint an external auditor.


Additional documents:


Accommodation for the Partnership pdf icon PDF 52 KB

To consider accommodation arrangements following the expiry of the current agreement on 02 November 2011.


Additional documents:


Administrative Arrangements

To consider


A)   The timetable of meetings for the remainder of the 2011/2012 municipal year


The provisional dates shown below were agreed in January 2011 however a request has been received that the September date be put back to 22nd September 2011


·         15 September 2011

·         8 December 2011

·         22 March 2012 


Recommended that subject to the change to the September 2011         meeting being agreed, the schedule of meetings of the Joint Committee as shown above be agreed.


B)   Proper Officers


The Joint Committee is asked to note the following appointments


Monitoring officer - Michael Hayley (Assistant Director Business & Law, Gravesham)

Deputy Monitoring Officer – Mark Radford, Corporate Services Director, Swale

S151 Officer – Mick Hayward – Chief Finance Officer, Medway

S151 Officer – Eric Fisher – Head of Finance, Swale


Recommended that the appointment of the officers listed above be noted.


C)   Secretarial Support


Recommended that the Joint Committee select Medway Council to provide secretarial support to the Joint Committee for the 2011/2012 municipal year.



Any other business which by reason of special circumstances the Chairman is of the opinion should be considered as a matter of urgency.



To move, if required, that pursuant to Section 100A (4) of the Local Government Act 1972 that the public be excluded from any items included in Part B of the agenda because it is likely in view of the nature of business to be transacted that if members of the public are present during those items, there would be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Act.


Part B - Items to be considered in Private


Annual Report 2010-2011

To advise members of the performance and financial information for the year 2010/11.



South Thames Gateway Building Control Partnership Business Plan 2011-2014


To approve the South Thames Gateway Building Control Partnership’s Business Plan for 2011-2014.



Software Provision:

To consider options for the future provision of software to the Partnership.