Agenda and minutes

Venue: Usually held at the Civic Centre in Gravesend

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No. Item




Apologies for absence were received from Cllr John Cubitt (Chair), Gravesham Borough Council and Cllr Robin Theobald attended as his appointed substitute.


Apologies for absence were also received from Tomasz Kozlowski, Assistant Director Physical & Cultural Regeneration, Medway Council and Andrew Lawson, Finance Business Partner, Medway Council.



Minutes pdf icon PDF 73 KB


The Minutes of the meeting held on 9 June 2016 were agreed as a correct record and  signed by the Chair.



Declarations of Interest


No Declarations of Interest were made.



Progress report on preparation of business case for setting up STG consultancy as a LATC pdf icon PDF 68 KB


Further to minute 10 (09.06.2016), the Committee received a report from the Director (STG) providing an update on the progress of the business case for commercialisation of the Consultancy.


The Director (STG) highlighted the main points in the report and advised that whilst changes in legislation and direction had affected forecasts in the short-term, there continued to be a demand for local government to look at alternative delivery models to ensure they maintain value for money in providing excellent services and also investigate the possibilities of providing other complementary services to the construction industry so these opportunities  were currently being explored further.


Resolved that:


·         the report be noted; and

·         Members agreed to the ongoing monitoring and assessment of viability of the project given the development of existing services and expanding these in the future.




To move, if required, that pursuant to Section 100A (4) of the Local Government Act 1972 that the public be excluded from any items included in Part B of the agenda because it is likely in view of the nature of business to be transacted that if members of the public are present during those items, there would be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Act.



Resolved that:           the public be excluded from the following item of business since it contained exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972.



STG Business Plan 2017-2020


The Director (STG) presented the Committee with a report detailing the proposed Business Plan and Delivery Plan 2017–2020.  The Committee was advised that the Plan covers the third term of the partnership’s operation which will be due for renewal on 1 October 2017. A separate report regarding renewal of the partnership will be provided for consideration at the December 2016 meeting of the STG Joint Committee.


The main points in the Plan were highlighted by the Director (STG) and the Committee was advised that a key focus of the Plan was improving customer service and delivery through digital transformation including increasing public/client access, improving mobility and agility and providing a more customer centric operation. 


The Director (STG) advised that the position of the budget was healthy andhighlighted the reduction of partner contributions over the three year period of the Plan.


The Committee thanked the Director, (STG) for the comprehensive report and recorded their thanks to Dave King, STG Surveyor for his good work over many years and wished him a long and happy retirement.


Resolved that:           the draft Business Plan 2017-2020 (dated 23 August 2016 Version 1) and Delivery Plan 2017-2020 (dated 23 August 2016 Version 1)be approved.



Monitoring report April to July 2016


The Joint Committee was provided with an update on the current forecast for the 2016/17 financial year and progression against the objectives of the Business Plan 2016/2017.


The report detailed information and supporting statistics on the use of resources, performance risks/emerging issues, value for money, workforce development and current actuals and commitments against the agreed Budget.


The Committee was advised that an approach had been received from another authority regarding joining the partnership and that agreement would be subject to a zero cost to existing partners. Members were advised that a report will be submitted to the December meeting updating the Committee on these discussions.


Resolved that the report be noted.