Agenda and minutes
Contact: Committee Section Email: committee.section@gravesham.gov.uk
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Apologies Minutes: Apology’s for absence were received from Cllr Elizabeth Mulheran and Cllr Gary Harding; Cllr Nirmal Khabra and Cllr Les Hoskins attended as their substitutes.
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Minutes: The minutes of the meeting held on Thursday, 14 November 2019 were signed by the Chair.
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Declarations of Interest Minutes: No declarations of interest were made.
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Debt Recovery Arrangements Additional documents: Minutes: Members were provided with information on collection rates and the level of arrears within the Cabinet portfolio and informed of the corporate arrangements to collect outstanding debt and support those who were vulnerable and less financially able to make payments to the Council.
The Head of Revenue & Benefits highlighted key points from the report to the Committee:
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Corporate Performance Update - Quarter Three 2019-20 To present the Members of Performance &
Administration Committee with an update against the Performance
Management Framework, as introduced within the council’s
Corporate Plan, for Quarter Three 2019-20 (October to December
2019). Additional documents: Minutes: Members were presented with an update against the Performance Management Framework, as introduced within the Council’s Corporate Plan, for Quarter Three 2019-20 (October to December 2019).
The Corporate Performance Manager identified key points regarding the figures in the report:
The Corporate Performance Manager fielded questions from the Committee:
The Head of Revenues & Benefits advised that whilst Universal Credit has reduced the caseload for the team they were still receiving additional number of applications for discretionary housing payments which was important for people that required assistance. Additionally, the team had to keep on top of the regular changes that occur to Universal Credit which creates further work for the team.
Cllr Craske reported an issue viewing the Corporate Performance Update report on his iPad; the Corporate Performance Manger advised that he would fix the problem after the meeting, if possible.
The Chair thanked the officers for their hard work achieving the high levels of performance within the report.
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Corporate Register of Partnerships and Shared Working Arrangements Additional documents: Minutes: The Committee was informed of the Council’s involvement in partnerships that were within the remit of the Committee.
The Corporate Performance Manager advised that the current partnerships that most directly related to the work of the Performance & Administration Committee were namely shared working arrangements:
The Corporate Performance Manager advised that the Council had a fully shared Audit and Counter Fraud service with Medway Council and as part of the arrangement a commitment was made to bring a report back to the Committee annually on the progress of the shared service. The Head of Audit & Counter Fraud Shared Services took an update report to the Performance & Administration Cabinet Committee in September last year.
The Head of Revenues & Benefits outlined key points regarding the Revenues and Benefits Management Arrangements:
Concern was raised by a Member over the surplus figure at the end of the Medium Term Financial Plan and requested assurance that the Council would carry on its commitment to find better value for money and seek further changes to improve the service.
The Corporate Performance Manager directed Members to page 32 of the report which gave an update on the Councils Change Strategy and gave assurances on the Councils commitment to improving future working arrangements.
The Chair asked that the Committees thanks be passed down to the two teams for their hard work.
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