Apologies for Absence
Apologies for absence were received from Cllr
Broadley, Cllr Harding, Cllr Sangha (Cllr Hoskins, Cllr Aslam and
Cllr Rolles substituted) and Cllr Ridgers.
Minutes PDF 148 KB
The minutes of the meeting held on 07 June
2022, were agreed and signed by the Chair.
Declarations of Interest
No declarations of interest were made.
Street Cleansing Policy PDF 291 KB
The Assistant Director (Operations) and the Waste Projects and
Compliance Officer presented Members of the Committee with a report
that outlined the proposed Street Cleansing Policy for comment and
consideration. It was advised that Members consider the report and
recommend its adoption. The following key points were highlighted
from the report:
- Gravesham Borough
Council (GBC) had a Waste Collection Policy and therefore created a
Street Cleansing Policy to outline the expectations around Street
Cleaning. This included what is GBC responsibility and what is not,
and ensuring transparency is kept with the public and with
- This tied in with a
recent Scrutiny Topic Review titled, ‘Street Cleanliness,
Littering and Fly-tipping within the Borough’.
- The Policy was formed
under the Environmental Protection Act, which stated the council
had a duty to keep the streets clear of litter and remove
fly-tipped waste on public land.
- Section 5.1 outlined
the hours of operation. The Waste Projects and Compliance Officer
explained to Members that the Town Centre had an increased
- Section 5.5.6
detailed a useful list of contacts to report issues such as
graffiti on post boxes that can also be found on the GBC
from Members, the Assistant Director (Operations) and the Waste
Projects and Compliance Officer explained the following:
- It was discussed that
lorries carrying waste should have a protective sheet to prevent
litter from coming out of the vehicle. The Assistant Director
(Operations) advised Members that he would explore the legal
standing and look at what enforcement actions could be
taken. Any incidents should be reported
to the Assistant Director (Operations).
- The A2 and M25 fall
under the responsibility of Highways England. The carriage way,
litter and all furniture on the slip roads and the responsibility
of National Highways. However, the A289 falls under the
responsibility of GBC, and it’s not an easy road to clean.
This often included partial/full closure at night and costs between
£5,000 and £6,000. Highspeed roads were discussed
across Kent on how they can be maintained more often and how they
can prevent littering on these roads.
- When weeds were
green, they were the responsibility of Kent County Council (KCC).
When weeds were brown, they were classed as litter, and this was
the responsibility of GBC, but both parties work
- There was discussion
around holding a Member training session after the Local Elections,
with a presentation on direct services and having a user
- Following a Members
query on whether the policy could be more user friendly, the
Assistant Director (Operations) explained that the policy followed
the corporate template. However, he agreed to take this away for
- The removal of
graffiti will be done as quickly as possible, with an aim of 5
working days. When the graffiti was on a private building, they
would seek written permission from the owner before
- The Town Centre alley
ways were regularly washed down with disinfectant, but Members were
assured that this would be looked at further.
- The Assistant
Director (Operations) advised ...
view the full minutes text for item 11.
Contaminated Land Strategy Review Report PDF 229 KB
Services Manager presented Members of the Committee with the draft
revised Contaminated Land Strategy and the proposed consultation
methodology, and explained the following:
- GBC had a duty to
publish a written strategy that was subject to periodic review. It
was thought that five years would be best practice. However, since
its adoption in 2013 there had been no change to legislation, and
as such GBC’s policy had not been reviewed for almost ten
- Updates and
improvements were now required to processes and mapping data in
order to be able to support our statutory duty to inspect and
prioritise contaminated land.
- The proposed tasks
could be covered within the existing budget and would help to
assist Officers by giving them reliable information.
from Members, the Regulatory Services Manager outlined the
- Leap Environmental
Ltd were the only consultancy agency they engaged with as they were
the dedicated Contaminated Land Consultants and had previously been
involved with the process meaning they had access to the mapping
- The Regulatory
Services Manager advised Members that would aim to commence the
consultation the week following the date of the
- They intended to
expand the consultation period from four week to between six and
eight weeks in order to accommodate the Christmas
- Gravesham had a
substantial amount of contaminated land due to its industrial
history, but a lot had been made safe. This was often addressed
through planning applications where the team looked at the relevant
data, provided comments back to the planners and if the land was
contaminated, the relevant conditions would be applied to require
the developers to remediate the site.
- The total cost of the
policy would be spread across two-years, meaning no additional
budget would be needed.
- The consultation
process was set out in section 3 of the report.
Item 8 on the agenda
made reference to Kent Downs Area of Outstanding Natural Beauty
(AONB) partnerships. The Regulatory Service Manager agreed for them
to be consulted.
The Regulatory Service
Manager made note of the recommendations proposed by Members.
Following any amendments made to the strategy, the portfolio holder
was to formally approve the Contaminated Land Strategy without
further need to report back to the Cabinet Committee.
Alley Clearance Project Update PDF 205 KB
The Assistant Director
(Operations) presented Members of the Committee with an update on
the Alley Clearance Project, and outlined the following key points
from the report:
- The Alley Clearance
Project was a one off, one year project that funded a deep clean
for targeted alleys, both private and council owned within the
borough. Alleys that were known fly-tipping destinations were gated
and restricted vehicle access.
- The alleys were
selected based on previous complaints, member reports and the teams
experience with alleys within the borough.
- At the time of the
meeting, nine alleys had been completed, leaving nine to
- The project budgeted
for one electric vehicle. However, due to supply issues, the
delivery had been delayed and was no
expected until January 2023.
from Members, the Assistant Director (Operations) explained
- The project covered
the least maintained alleys across the borough.
- The alleys located in
Forge Lane and Villa Road in Higham would be looked
- More alleys could be
added to the project, but there was no guarantee that these would
be completed before the project ended in March 2023.
- The residents located
near the chosen alleys were informed via a letter that this would
be a one-off clean.
- Land registry and
research determined alleys that were private, and therefore
maintenance would be down to the residents.
- Members thought this
was a very worthwhile scheme.
The Committee noted
Corporate Register of Partnerships - Operational Services PDF 295 KB
The Assistant Director
(Operations) presented Members of the Committee with a report to
inform them of the council’s involvement in partnerships that
were within the remit of the committee.
The council had four
partnerships, all of which GBC had been long standing members of.
They all had relevance to what they do as a service and regularly
benefitted from what came out of them.
The Committee noted the
Corporate Performance Report: Q2 2022-23 PDF 217 KB
Services Manager and the Assistant Director (Operations) presented
Members of the Committee with an update against the Performance
Management Framework, as introduced within the council’s
Corporate Plan, for quarter two 2022-23 (July to September). The
following key points were highlighted from the report:
- PI 3 remained low and
was a positive indicator of how safe premises in Gravesham
- PI 4 was the highest
it had been in three and a half years, showing that more Officers
have been able to get out to inspections following the covid-19
pandemic. The percentage was based on those scheduled for
inspection, and those premises who were found to be compliant with
a score of three or above.
- PI 5 has seen a
slight drop, but still remained high despite large
- PI 8 has dropped due
to a decrease in garden and food waste. It was thought that with
the cost-of-living crisis residents were being more mindful about
- The flat recycling
scheme was working to get more flats to recycle, and a meeting had
taken place with Gravesham Churches Housing to work on their
Members discussed the
success of Street Champions, and the Assistant Director
(Operations) explained a similar business champion scheme was
taking place to encourage businesses to keep the outside of their
stores clean. This was influenced by the Street Cleanliness,
Littering and Fly-tipping throughout the Borough Topic Review that
Thanks was given to
all those who participated in the topic review.